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13. When should community colleges update their programs of study (POS) in IIPS?

Colleges are mandated to update their programs of study under the following (3) scenarios:

The System Office sends out a numbered memo to all presidents and chief academic officers of the community colleges notifying them of the revised curriculum standards and the revised courses. The memo is also forwarded to the CC CIS CU PROGRAMS email recipients. Colleges should use these memos as a part of their local curriculum review process to ensure that all POS are updated within deadline. Colleges may also use the menu item in IIIPS called Find Course in Program to determine in which POS a specific course or version of a course is listed.

 

Revised Curriculum Standards
Each curriculum standard has an effective term. Colleges must update the POS within one year of the effective term, though colleges may choose to update the POS as early as the effective term listed on the curriculum standard. For instance, if the Welding curriculum standard is revised with a Fall 2009 effective term, the college may choose to update their Welding POS in Fall 2009, but the college must have the Welding POS updated by Fall 2010 to remain in compliance.

 

Revised Courses
Each course version has an effective term. Colleges must update all POS containing the revised course within one year of the course's effective term, though colleges may choose to update the POS as early as the course version's effective term. For instance, if MAT-289 is revised for Fall 2009, the college must update all POS that include MAT-289 so that the POS lists the Fall 2009 version of MAT-289 instead of the older version of MAT-289. College's must have the POS updated by the Fall 2010 term to remain in compliance.

 

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