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State Board of Community Colleges
May 18, 2001
9:00 AM
CALL TO ORDER
The regular meeting of the State Board of Community Colleges was called to order. The following members were present:
G. Herman Porter, Chair
Chester P. Middlesworth
Peter D. Hans, Vice Chair
Daryl J. Mitchell
Meigs C. Golden
Richard H. Moore
Bob H. Greene
Beverly M. Perdue
E.B. Hale
Hilda Pinnix-Ragland
Sandra L. Hayes
Ann T. Turlington
Anne-Marie Knighton
Herbert L. Watkins
James J. Woody, Jr.
Unable to attend: Jeannette Council, Thomas C. King and B. Joanne Steiner.
APPROVAL OF MINUTES
On a motion by Mr. Watkins, seconded by Mr. Middlesworth, the Board approved the minutes of the April 20, 2001, meeting.
CHANGES IN THE AGENDA
On a motion by Mr. Woody, seconded by Mr. Watkins, the Board removed the Finance and Capital Needs item "Construction/Property (FC-22)’ from the Consent Agenda and added that item to the For Action section of the agenda.
On a motion by Mr. Woody, seconded by Mr. Watkins, the Board removed the Finance and Capital Needs For Action item, "GED Essay Scoring Contract Extension (FC-13)" from the Agenda.
On a motion by Mr. Woody, seconded by Mr. Watkins, the Board suspended its rules and added two items, "A Resolution concerning the ASC contract" and "Permission for the Finance and Capital Needs Committee to approve change orders in the MIS Project so long as such changes are within the total budget of the project" to the For Action section of the agenda.
On a motion by Ms. Hayes, seconded by Mr. Middlesworth, the Board suspended its rules and added the item, "Revision of the President’s Evaluation Instrument" to the For Action section of the agenda.
APPROVAL OF THE CONSENT AGENDA
On a motion by Mr. Hans, seconded by Ms. Hayes, the Board approved the consent agenda as amended.
REPORT FROM THE PRESIDENTS ASSOCIATION
President K Ray Bailey acknowledged that most of the attention of the presidents has been on budget issues, just as it has been across the System. President Bailey reported the following:
Concerns run high because of the 8% enrollment growth, 16% for summer term. Applications are up for the fall as well. The question is will the dollars be there to support the needs of the institutions?
All presidents are meeting with their respective legislative delegations and keeping the issue before the media.
The NCACCP presented each member of the General Assembly with a "100 Years of Community Colleges" commemorative pencil cup.
The wonderful Legislative Reception, which was unfortunately held on the same day as "Crossover" in the General Assembly, resulted in no legislative attendance.
At their last meeting the presidents reviewed Performance Measures, Technology and Virtual Learning issues, Electronic Accessibility Policy, Associate Nursing representation on the State Board of Nursing and advanced degrees for community college faculty.
President Bailey praised the Academic Excellence Awards luncheon and particularly the three exceptional presentations by student speakers. He also praised the accomplishments and complimented the participation of Student Representative, Daryl Mitchell.
REPORT FROM THE TRUSTEES ASSOCIATION
Mr. James P. Corbett echoed praise for the wonderful Academic Excellence Awards luncheon and reported the following:
Helen Dowdy, in support of the letter from Chairman Porter to legislators on the impact of proposed cuts, encouraged local Board Chairs and Legislative Liaisons to contact legislators as well.
Hal Miller continues to monitor the General Assembly and publishes his Legislative Update every two weeks
George Little, Legislative Committee Chair, has contacted legislators asking them to include community colleges in any lottery bill which may be considered. The Trustees Association has sent a resolution to the General Assembly to that effect, asking that funds be designated for instructional technology and equipment. Encouraged like consideration by the State Board
NCACCT has held two statewide meetings: Law Seminar on March 4-5 and the Business Meeting on May 3-4, which included a System Update from President Lancaster and other NCCCS staff.
Following on the success of the Bond victory, George Little and others have been on speakers circuit and will conduct and will present a seminar on the successful bond campaign at the Chicago ACCT meeting in June.
REGULAR AGENDA
POLICY COMMITTEE, Meigs C. Golden, Chair
For Future Action
Performance Measures and Standards
Attachment Pol.1 in Folder 5-01
After review of the performance measures and standards by Dr. Peter Ewell of the National Center for Higher Education Management Systems to review the data on the performance measures and to make recommendations for any changes. Dr. Ewell was highly complimentary of the document, but he made five recommendations. At the May meeting the Policy Committee discussed the recommendation to change the standard for the performance of college transfer students. Dr. Ewell had recommended 80% as the standard. The Policy Committee asked that the standard be adjusted to 82% which is approximately the percentage of the combined native UNC sophomores and juniors who have GPAs of 2.0 or higher.
The following changes to the standards will be presented to the State Board of Community Colleges approval at the June meeting.
Recommended Changes to Standards:
Goal Completion of Completers: Revise standard from 90% to 95%, conditional upon removing the non-completers from this measure.
Employment Status of Graduates: Change standard from 90% to 95%, with adjustments based on the unemployment rates of the service area.
Performance of College Transfer Students: Change standard from 84% to 82% of transfers will have a GPA of 2.0 or higher at the end of the first year at a public university.
Satisfaction of Completers and Non-Completers: Change standard from 85% to 90%.
5. Client Satisfaction with Customized Training: Change standard from 85% to 90%.
B. Electronic Accessibility Policy
Attachment Pol.2 in Folder 5-01
The Policy Committee will recommend the approval of a policy designed to provide facilities to students with disabilities through distance learning, provided there are resources to provide the facilities.
Service Area Study
Attachment Pol.2 in Folder 5-01
On Thursday the Policy Committee heard from the President and other faculty and staff from Roanoke-Chowan and Halifax Community Colleges and a commissioner from Northampton County on the proposed Service Area recommendations.
There were no objections to the first recommendation:
Warren County to be assigned exclusively the service area of Vance-Granville Community College
There is a problem with the second recommendation:
Northampton County to be assigned the service area of Halifax Community College with the
provision that Roanoke-Chowan Community College continues to serve the education and training needs of the Odom Correctional Unit.
Information has surfaced that there are services provided by Roanoke-Chowan in places other than Odom Prison and that the fiscal impact of the recommendation would be negative. So, there will be further study on this recommendation before the next meeting.
E. License Renewals for Proprietary Schools
Attachment Pol.4 in Folder 5-01
The State Board of Community Colleges will be asked to approve for relicensing the schools listed on the attachment as required under Article 8, Chapter 115D, North Carolina General Statutes, for the period beginning July 1, 2001, and ending June 30, 2002.
PROGRAM SERVICES COMMITTEE, Bob H. Greene, Chair
For Information
2000 Passing Rates for Nursing Graduates
Attachment Prog. 1 in Folder 5-01
The 2000 scores of first-time test takers sitting for the PN examination shows a .9% decrease nationally, a 3% decrease in North Carolina, and a 3% decrease for the NCCCS compared to the 1999 results. While the aggregate NCCCS passing rate for 2000 reflects a 3% decline from 1999, it is 6.9% above the national passing rate for 2000. There are several reasons for the decline – clinical experience, quality of students enrolling, location of the institution, etc. Next month, a report will reflect the actual number of students taking the test, not just percentages.
Full report - Attachment Prog.-1 in Folder 5-01
In-Plant Training Course Report
Attachment Prog. 2 in Folder 5-01
For Future Action
Dr. Greene announced there will be a different procedure for Curriculum Program Applications designed to shorten the approval process to four or five days.
A. Curriculum Program Applications
Attachment Prog. 3 in Folder 5-01
The Board will be asked to approve curriculum program applications for: Durham Technical CC – D60100 Autobody Repair; Guilford Technical CC – A15420 Turfgrass Management Technology; Johnston CC – A-45750 Medical Assisting and Therapeutic Massage; Martin CC – A25290 Internet Technologies and A25310 Medical Office Administration; Southwestern CC – (A55___) Cyber Crime Technology and A45750 Therapeutic Massage; Wilkes CC – A35220 Electrical/Electronics Technology, (A55___) Financial Crime/Computer Fraud, A25290 Internet Technologies, A50300 Machining Technology, and A50420 Welding Technology.
Curriculum Standard Revisions
Attachment Prog. 4 in Folder 5-01
The Board will be asked to approve curriculum standards revisions for: Cape Fear CC - A20120 Chemical Technology and A15320 Marine Technology; Durham Technical CC – C45520 Optical Apprentice and Opticanry; and Randolph CC – A35110 Historical Preservation Technology.
Program Termination Requests
Attachment Prog. 5 in Folder 5-01
The Board will be asked to approve three program termination requests for Lenoir CC: A4538A Human Services Technology/Developmental Disability, A4538B Human Services Technology/Gerontology, and A4538E Human Services Technology/Substance Abuse.
Application Procedure Request
Attachment Prog. 6 in Folder 5-01
The State Board will be asked to approve a simplification in the program approval for the Internet Technologies curriculum (A25290), for the other colleges not currently offering this program, and give the President of the Community College System the authorization to approve the program.
For Action
(GED Contract, Attachment Prog 7 was removed from the Agenda)
A. Curriculum Program Applications
Attachment Prog. 8 in Folder 5-01
The Board was asked to approve curriculum program applications for Caldwell Community College and Technical Institute, (A25121) Business Administration/Electronic Commerce (local),
(A25290) Internet Technologies (local), (A15260) Landscape Gardening (regional); Central Carolina Community College, (A40160) Computer Engineering Technology (local); Central Piedmont Community College, (A15420) Turfgrass Management Technologies (regional); Craven Community College, (A25290) Internet Technology (local); Guilford Technical Community College, (A6024A) Heavy Equipment & Transport Technology/Agriculture Systems (regional); Pitt Community College, (A25121) Business Administration/Electronic Commerce (local); Randolph
Community College, (A_____) Spanish Interpreter (regional); Rowan-Cabarrus Community College, (A25290) Internet Technologies (local); Southwestern Community College, (A_____)
Office System Technology/Concentration Virtual Office Assistance; Stanly Community College, (A5522A) Early Childhood Associate/Special Education (local); and, Surry Community College,
(A30100) Advertising and Graphic Design (local).
C. Curriculum Standard Revisions
Attachment Prog. 9 in Folder 5-01
The Board will be asked to approve curriculum standard revisions for (A15240)
Horticulture Technology at Alamance Community College; (A50440) Bioprocess
Manufacturing Technology and (D50380) Telecommunications Installation and
Maintenance at Central Carolina Community College; (A15160) Fish and Wildlife
Management Technology at Haywood Community College; (A60180) Aviation Management
and Career Pilot Technology; (A55370) Spanish Interpreter Education to (A_____)
Spanish Communication Facilitator at Randolph Community College; (A50100)
Biomedical Equipment Technology; and, (A15430) Viticulture and Enology
Technology at Surry Community College.
D. Program Termination Requests
Attachment Prog. 10 in Folder 5-01
The Board will be asked to approve curriculum program termination requests from Sampson Community College for (A50280) Industry Specialty Technology and (A40200) Electronics Engineering Technology.
Instruction to Captive Co-opted Group
Attachment Prog. 11 in Folder 5-01
Course Approval for Continuing Education Master Course List
Attachment Prog. 12 in Folder 5-01
Course Modification for Continuing Education Master Course List
Attachment Prog. 13 in Folder 5-01
Dr. Greene also reported that a request from a representative of the Massage Proprietary Schools to be heard by the committee has been granted. The attorney representing that group will appear before the committee at the June meeting.
Vice Chair Peter Hans asked for more information regarding the reasons for the decline in the Nursing passing rates. Dr. Greene attributed it partially to a dearth of instructors because they find more lucrative pay at hospitals. Dr. Stephen Scott said colleges are assessing their situation and are developing a plan to overcome the low scores. Judith Mann, who is working with the colleges, added that they are looking at the methodology that is employed in the classroom to locate problems. Also, they are taking a look at successful colleges to determine what is working. There will be a careful look at admission policies. She suggested there will not be a quick fix, but there is a determination to solve the problem.
FINANCE AND CAPITAL NEEDS COMMITTEE, James J. Woody, Jr., Chair For Information
A. 1993 Bond Status Report
Attachment FC-1 in Folder 5-01
The Board was given the Bond Project Status Report - Ongoing Projects as of April 30, 2001.
B. Bond Authorization Report
Attachment FC-2 in Folder 5-01
The Board was presented the Bond Authorization Report as of May 18, 2001.
C. Receipts Update
Attachment FC-3 in Folder 5-01
The Board was given an update of estimated receipts as of April 30, 2001.
D. Two Percent Transfer Report
Attachment FC-4 in Folder 5-01
The Board was presented the Two- Percent Transfer Restriction report for the April 30, 2001, reporting period.
E. 1999-2000 Annual Financial Report
Attachment FC-5 in Folder 5-01
Due to budgetary constraints, only one copy of this massive report was printed. The Board was offered the opportunity to review the one copy of this report. The report is standard operating procedure, showing the items expended were according to requests made at the beginning of the year. Each campus will receive a copy and additional copies will be made available upon request.
There was to be a report on Senate budget action (FC –6), but since there was no legislative action, no report was available.
For Action
F. Faculty and Professional Staff Salary and Accountability Plans
Attachment FC-7 in Folder 5-01
On a motion by Mr. Woody and seconded by Mr. Watkins, the Board approved the Faculty and Professional Staff Salary and Accountability Plans. Staff prepared cost analyses and models for the Board's consideration, as well as a plan to address accountability issues and performance measures.
Motorcycle Safety Education Program Budget at Lenoir Community College 2001-02
Attachment FC-8 in Folder 5-01
On a motion by Mr. Woody and seconded by Ms. Turlington, the Board approved the item.
The Board then approved the following group of items (I-R) after a motion from Mr. Woody and seconded by Mr. Watkins.
Basic Skills Training Program – MOTHEREAD
Attachment FC-9 in Folder 5-01
Basic Skills Comprehensive Family Literacy Programs and Pathways to Employment Programs
Attachment FC-10 in Folder 5-01
J. Adult Basic Skills Professional Development Project: Phase Eleven
Attachment FC-11 in Folder 5-01
K. Adult Basic Education Funds for Community Based Organizations
Attachment FC-12 in Folder 5-01
Professional Services - NC Family Literacy Consortium (Evaluation Resources, LLC)
Attachment FC-14 in Folder 5-01
Professional Services - Financial Aid Training Sessions (The Evans Consulting Group)
Attachment FC-15 in Folder 5-01
Professional Services - Office Assistant (Board Affairs)
Attachment FC-16in Folder 5-01
Contractual Services - Assistance to Colleges in Developing and Using a Substitute Time Distribution Method (Brustein & Mansevit)
Attachment FC-17 in Folder 5-01
Contractual Services - SIRSI Corporation (System Administration for Library Automation System
Attachment FC-18 in Folder 5-01
Contractual Services - Information Technology Services (System Administration and Hosting for Library Automation System)
Attachment FC-19 in Folder 5-01
Mr. Woody made the motion to approve the next two items together. Mr. Watkins seconded the motion and the Board approved the motion.
R. Contractual Services - MODIS, Inc. (Communication Specialist and Technical Writer - College
Attachment FC-20 in Folder 5-01
S. Information Systems Project) Contractual Services - Technical Writers (College Information Systems Project)
Attachment FC-21 in Folder 5-01
Mr. Woody made the motion to approve the next two items together. Mr. Watkins seconded the motion and the Board approved the motion.
Contractual Services - Affiliated Computer Services - (College Information Systems Project)
Attachment FC-22 in Folder 5-01
Two additional colleges are being added to the project.
A Resolution concerning the ASC contract on standardization of information services.
Attachment in Folder 5-01
Construction/Property Report
Attachment FC-23 in Folder 5-01
LEGISLATIVE COMMITTEE, Thomas C. King, Jr., Chair
Mr. Chet Middlesworth reported the following in Mr. King’s absence:
The committee heard a report from President Lancaster on legislative activity. All substantive non-budget bills made the crossover deadline and most are on course.
The telecommunications industry has some concerns about the Umstead Act exemption for business incubator activities. Pres. Lancaster is dealing with those concerns.
The committee also discussed the shortage of dental hygienists and a proposal to provide on-the-job training and licensing military hygienists.
The committee has emphasized how critical it is to present a unified front in addressing the possible $40 million in cuts.
President Lancaster reported strong legislative interest in consolidating workforce-training programs.
Faculty Association Legislative Day presentations have been well-received at the General Assembly
Concern over possible loss of mandatory funds for Trustee training
Committee felt the State Board should not take a position on the lottery
PERSONNEL COMMITTEE, Sandra Hayes, Chair
Ms. Hayes moved and Ms. Turlington seconded that the Board adopts a new President Evaluation Instrument and rescinds any prior forms used. The Board approved the motion.
On a motion by Ms. Hayes, seconded by Ms. Turlington, the Board convened in closed session for the discussion of personnel matters.
CLOSED SESSION FOR PERSONNEL MATTERS
By acclamation, the Board reconvened in Open Session with no report.
Chairman Porter recognized Mr. Woody for a motion to give the Finance Committee the authority for the Finance and Capital Needs Committee to meet to approve change orders in the MIS Project so long as such changes are within the total budget of the project. The motion was seconded by Mr. Watkins and approved by the Board.
Chairman Porter recognized Mr. Corbett who wanted to clarify the Trustees Associations position on the lottery. The resolution passed by the NCACCT was not an action to endorse the lottery, but rather to ensure that funding is provided for community colleges IF the lottery becomes a reality.
SYSTEM PRESIDENT'S REPORT, H. Martin Lancaster
The full text of President Lancaster's report is on the North Carolina Community College System Web site. The address for that site is http://www.nccommunitycolleges.edu.
CHAIR’S REMARKS, Dr. G. Herman Porter
Dr. Porter announced that Mr. Hugh Bryant has resigned from the State Board, effective immediately.
He thanked those who have worked with Robeson Community College as it deals with accreditation problems. He expressed his sincere thanks to Susan McCreary (who has resigned from her post as State Board administrative assistant) for her supportive nature and emphasized how much she will be missed. He also complimented the fine Academic Excellence Awards luncheon and noted the participation of Governor Easley and his strong statement of support for community colleges (The full text of Gov. Easley remarks is on the NCCCS Web site). An orientation program will be planned as soon as reappointments to the State Board are concluded within the next few months.
DATES OF NEXT MEETINGS
The next meetings of the State Board are scheduled for June 14-15, 2001, in Raleigh, NC.
ADJOURNMENT
By acclamation, the Board adjourned at 12:10 p.m.
RESPECTFULLY SUBMITTED BY:
Secretary
H. Martin Lancaster, System President
APPROVED BY:
Chair
G. Herman Porter
Agenda attachments referenced in this document were previously mailed and therefore are not attached to these minutes. If copies are needed, please contact the Office of State Board Affairs, North Carolina Community College System, 200 West Jones Street, Raleigh, NC 27603-1379, (919) 733-7051.
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