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State Board of Community Colleges
August 15, 2003
9:00 a.m.
Raleigh, North Carolina
CALL TO ORDER
The regular meeting of the State Board of Community Colleges was called to order. The following members were present:
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James J. Woody, Jr., Chair |
Estell C. Lee |
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Hilda Pinnix-Ragland, Vice-Chair |
Chester P. Middlesworth |
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Jeanette M. Council |
Treasurer Richard H. Moore |
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James W. Daniels |
Linwood Powell |
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Carolyn M. Davis |
B. Joanne Steiner |
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Stuart B. Fountain |
Ann T. Turlington |
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Bob H. Greene |
Norma B. Turnage |
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Sandra L. Hayes |
Herbert L. Watkins |
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Anne-Marie Knighton |
The following members were unable to attend: George Battle, Gordon "Buddy" Greenwood, Thomas Norman, Lt. Governor Beverly Perdue.
Four Board members were sworn into office. Anne-Marie Knighton was sworn in by Senator A. B. Swindell. New members who were also sworn in were Estell C. Lee by Co-Speaker of the House Richard T. Morgan, Linwood Powell by Senator Tony Rand, and James W. "Jim" Daniels by Judge Bob Orr, Associate Justice of the North Carolina Supreme Court.
APPROVAL OF MINUTES
On a motion by Mr. Middlesworth, seconded by Vice-Chair Pinnix-Ragland, the Board approved the minutes of the July 18, 2003 meeting.
CHANGES IN AND APPROVAL OF AGENDA
Policy Chair Knighton requested the Board remove "Golden Community College Study" (Attachment Pol. 2) from the For Information section of the regular agenda. Without objection, Chairman Woody granted the request. On a motion by Program Services Chair Dr. Greene, seconded by Mr. Middlesworth, the Board suspended the rules and moved to the Consent Agenda "Curriculum Program Terminations(s)" (Attachment Prog. 2) and "New and Expanding Industry Training 2002-2003 Annual Report" (Attachment Prog. 3). On a motion by Finance and Capital Needs Chair Watkins, seconded by Vice-Chair Pinnix-Ragland, the Board suspended the rules adding to the regular agenda "Contract with Rowan-Cabarrus Community College to Lease Space" (Attachment FC-11) and "Emergency Infrastructure Grants for Colleges in the Pillowtex Service Area" (Attachment FC-12).
On a motion by Dr. Greene, seconded by Dr. Fountain, the Board approved the Agenda as amended.
APPROVAL OF THE CONSENT AGENDA
On a motion by Ms. Knighton, seconded by Vice Chair Pinnix-Ragland, the Board unanimously approved the Consent Agenda as amended.
RECOGNITION OF SERVICE ON THE STATE BOARD
Resolutions were presented and approved to honor former Board members Dr. W. W. "Dub" Dickson, Peter D. Hans, Dr. G. Herman Porter, and Brandon Johnson for their dedication and service to the State Board and the North Carolina Community College System.
At the request of Chairman Woody, Vice-Chair Pinnix-Ragland conducted the remainder of the meeting.
CONSENT AGENDA
The following items were approved on the Consent Agenda:
PROGRAM SERVICES COMMITTEE, Bob H. Greene, Chair
- Curriculum Program Terminations
- New and Expanding Industry Training 2002-2003 Annual Report
- Curriculum Program Application(s)
- Curriculum Standard Revisions
- Courses of Instruction to Captive/Co-opted Groups
The Board approved the following Curriculum Program Terminations: Bladen CC Automotive Systems Technology (A60160), Computer Programming (A25130), Electronic Servicing Technology (A50120), Meat Processing (C15340) and Real Estate (A25400); Central Piedmont CC Travel and Tourism Technology (A25440); Durham Technical CC Real Estate (A25400); Forsyth Technical CC Electronic Servicing Technology (A50120); Guilford Technical CC Manicuring/Nail Technology (C55400) and Manufacturing Technology/Integrated Operations (A5032C); Haywood CC Lumber Specialist (D15300), Sawyer (D15400), and Saw Filer (C15380); Sandhills CC Central Sterile Processing (D45180); and Wayne CC Office Systems Technology/Legal (A2536A), Livestock and Poultry Technology/Poultry Management (A1528A), and Park Ranger Technology (A15360).
The report was approved to be presented to the General Assembly upon completion and by October 1, 2003.
The Board approved the following Curriculum Program Applications: College of The Albemarle Marine Sciences (A15---), Fayetteville Technical CC Biotechnology (A20100), and Wayne CC Business Administration/Operations Management (A2512G).
The Board approved the following Curriculum Standard Revisions: Piedmont CC Facility Maintenance Technology (A50190), and Southeastern CC Park Ranger Technology (A15360).
The Board approved the following to be offered to a captive/co-opted group for the following colleges:
Continuing Education Courses: Asheville-Buncombe Technical CC (2), Coastal Carolina CC (4), Durham Technical CC (18), Nash CC (1), Robeson CC (3), and Wake Technical CC (1).Basic Skills Courses: Blue Ridge CC (2).
- Course Approval Continuing Education Master Course List
The Board approved the addition of the following courses to the Continuing Education Master Course List:
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Program Area |
Course Title |
Course Number |
Recommended Hours |
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N50 |
Lean Manufacturing |
BUS 3000 |
180 Hours |
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N50 |
ISO Quality Management Standards |
ISC 3000 |
140 Hour |
FINANCE AND CAPITAL NEEDS COMMITTEE, Herbert L. Watkins, Chair
- Contract Renewal with Ms. Rosa Leach
- Professional Service Agreement for Dr. James H. Young
- Construction/Property/Bond Authorization Report
The Board approved a Contract Renewal with Ms. Rosa Leach for the period September 15 through October 31, 2003 for professional services. The contract, not to exceed $4,480, will be funded through state appropriations.
The Board approved a Professional Service Agreement for Dr. James H. Young for August 18 through December 18, 2003. Dr. Young will lead a team in the development of a plan of work for the System Office’s Resource Development section. The contract, not to exceed $3,000 per month, will be funded through state appropriations from lapsing salaries.
The Board approved the Construction/Property Report as of August 15, 2003 including colleges and projects as follows: Forsyth Technical CC, (1) Amend Project No. 1139; Gaston College, (1) Amend Project No. 1122; Mitchell CC, (1) Amend Project No. 1091; Piedmont CC, (1) Project No. 1344; Pitt CC, (2) Amend Project 1112 and Amend Project No. 1177; Roanoke-Chowan CC, (2) Amend Project 1271 and Amend Project No. 1324; and Sandhills CC, (2) Amend Project No. 1278 and Amend Project No. 1313; property acquisition of two parcels of land by Wilson Technical CC; and, property disposal by Forsyth Technical CC of a small building, the Parkway Building. The Board also received and approved Bond Authorization Report as of August 15, 2003 indicating 62% of all 2000 Bond Funds are committed.
REGULAR AGENDA
POLICY COMMITTEE, Anne-Marie Knighton, Chair
For Information
- Report On Performance Measures
The Board received a report on the 12 performance measures adopted and used to assess community college accountability (6 of these are also used in the implementation of performance funding). The measures are:
- Progress of Basic Skills Students.
- Passing Rates on Licensure/Certification Exams for First Time Test Takers.
- Goal Completion of Completers.
- Employment of Graduates.
- Performance of College Transfer Students.
- Passing Rates in Developmental Courses.
- Success Rate of Developmental Students in Subsequent College-Level Courses.
- Student Satisfaction of Completers and Non-completers.
- Curriculum Student Retention and Graduation.
- Employer Satisfaction with Graduates.
- Business/Industry Satisfaction with Services Provided.
- Program Enrollment.
For Future Action
- Rowan-Cabarrus Community College Off-Campus Center Request
The Board received for consideration at the September 2003 meeting a request from Rowan-Cabarrus Community College to designate two facilities located in Cloverleaf Plaza in Kannapolis as an Off-Campus Center.
For Action
- Approve the Hearing Officer’s Report for Rules 23 NCAC 2C.0107, 2D.0201, 2D.0202, 2D.0323, 2D.0324, 2E.0204, 2E.0405, 2E.0604.
- Initiate the Rule-Making Process to amend 23 NCAC Sub-Chapter 3A (Proprietary Schools)
On a motion by Policy Ms. Knighton, seconded by Ms. Steiner, the Board approved the Hearing Officer’s Report adopting the rules with changes indicated in the report which included amending rules: 23 NCAC 2C.0107, 2D.0201, 2D.0202, 2D.0323, 2D.0324, 2E.0204, 2E.0604 and adopting 23 NCAC 2E.0405.
On a motion by Policy Ms. Knighton, seconded by Dr. Fountain, the Board approved a request to initiate the rule-making process to amend 23 NCAC Sub-Chapter 3A (Proprietary Schools). Clay Hines, Assistant to the President for Legal Affairs, summarized the changes as:
- Inclusion of definitions.
- Guaranty bond requirements.
- Remote sites for conducting classes.
- Better records retention.
- Correspondence schools are now included in the definition of a Proprietary School.
- Fee structure removed in lieu of requirement that we consult with the Joint Legislative Committee on Governmental Operations.
- Advertising rules.
- Clarification of collection of fees from students and timeframe.
PROGRAM SERVICES COMMITTEE, Bob H. Greene, Chair
For Information
- Human Resources Development Program – Evaluation Process
- Summary of 2003 Legislative Changes for NC Community College Financial Aid
- Race 4 Literacy
The Board received the last of three required updates addressing the Reorganization Plan for the Human Resources Development Program to be presented to the Joint Legislative Education Oversight Committee.
At the request of Dr. Greene, Ken Whitehurst, Academic and Student Services, Director, Student Development Services, gave the Board a brief overview of the changes in the financial aid as a result of legislative actions. Those changes are defined in Attachment FC-3. Treasurer Moore added that the escheat fund earnings is one source for the funding for student loans and grants. That account has grown since January 2001 from 3.10 million dollars to just under six hundred million dollars last year, and accounts for the increase in the student loan funding in the community colleges and university systems throughout North Carolina from 24 million dollars last year to 36 million dollars this year.
Dr. Randy Whitfield, Academic and Student Services and Basic Skills, Associate Vice President, made a presentation on the basic skills/literacy campaign to be initiated on September 8, 2003. The aim of the public awareness campaign is to reach every household in North Carolina with the message that basic skills/literacy is a critical part of the solution to our state’s urgent economical problems.
FINANCE AND CAPITAL NEEDS COMMITTEE, Herbert L. Watkins, Chair
For Information
- Bond Status Report
- Final Tuition and Fees-FY 2002-2003
- Summary of 2003 Legislative Changes for NC Community College Financial Aid
The Board was given the 1993 Bond Project Status Report-Ongoing Projects as of August 15, 2003.
The Board was given an Estimated Tuition and Fees Receipts Report and update as of June 30, 2003.
The Board received a summary of the 2003 Legislative Changes of the NC Community College Financial Aid including:
- An increase in the amount to $10,262,806 for the NC Community College Grant and Loan Program with provisions for needy students considered "working poor," those who are attending less than half-time, and those in high demand/low enrollment programs.
- Targeted Assistance to assist students with disabilities referred by the NC Division of Vocational Rehabilitation.
- Scholarships for Prospective Teachers in an appropriation to match the Glaxo-Smith Kline Foundation grant.
- NC Community Colleges Instructional Trust Fund for matching contributions not to exceed $25,000 of community college foundations for scholarships or financial aid to needy students.
- Completion of the Free Application for Student Aid in lieu of the federal application currently used for Pell Grants.
- Youth Development Center Scholarships.
- Need-based financial aid funding from the Escheat Fund.
- Continuance assistance to students with dependents in need of childcare.
- CIS Project Discussion and Implementation Update-Mr. Herbert L. Watkins, Chair
Continued and significant progress is being made on the CIS project, and there is a firm plan in place for resolving the AR/CR problem.
For Action
- Financial Aid Policies, Procedures and Allocations for FY 2003-2004
- CIS Training Center Contracts (College Information Systems Project)
- AR/CR Issue Resolution Contract (College Information Systems Project)
- Contract with Rowan-Cabarrus Community College to Lease Space and Emergency Infrastructure Grants for Colleges in the Pillowtex Service Area
On a motion by Mr. Watkins, seconded by Ms. Lee, the Board approved and accepted the Financial Aid Policies, Procedures and Allocations for Fiscal Year 2003-2004.
On a motion by Mr. Watkins, seconded by Dr. Greene, the Board approved CIS Training Center Contracts (College Information Systems Project) with Central Piedmont CC, Guilford Technical CC, and Wayne CC for a period to begin July 1, 2003 through June 30, 2003 for a total request amount of $663,975 to be funded from the College Information System Project.
At the request of Mr. Watkins, Dr. Williams updated the Board on the resolution of the AR/CR Issue. On a motion by Mr. Watkins, seconded by Ms. Hayes, the Board unanimously approved an Accounts Receivable Cash Reporting contract change request up to 3.9 million dollars pending the incorporation of changes as approved by Finance and Capital Needs Committee. This must be referred for approval by Purchasing and Contracts with the support of Counsel.
These emergency requests come as a result of an immediate need to launch courses in the service area affected by the Pillowtex Corporation. On a motion by Mr. Watkins, seconded by Ms. Steiner, the Board unanimously approved a lease for space in a Rowan-Cabarrus building for an amount not to exceed $25,000 for the period September 1, 2003 to August 31, 2004 (Attachment FC-11). This is funded by a federal grant from the Workforce Investment Act through the North Carolina Department of Commerce, Division of Employment Training. Also approved in this motion was $697,918 as an emergency infrastructure to help with the placement and continued learning for the workers in the Pillowtex service area at Rowan-Cabarrus CC, Rockingham CC and Central Piedmont CC (Attachment FC-12).
PERSONNEL COMMITTEE, Stuart B. Fountain, Chair
Dr. Fountain motioned, and Dr. Council seconded, a request for the Board to convene in executive session to discuss personnel issues.
The Board reconvened in open session.
- On a motion by Dr. Fountain, seconded by Dr. Council, the Board approved Dr. C. H. "Rusty" Stephens as President of Wilson Technical Community College effective September 8, 2003.
OTHER REPORTS:
- Carole Davis, N4CSGA President and Board Member, reminded Board members that N4CSGA’s divisional meetings will be held on September 13, 2003. The location for the Eastern Division has changed. It will be held at Carteret CC.
PRESIDENT’S REPORT, H. Martin Lancaster
(The full text of the President's remarks is available on the NCCCS Web site)
- Announced the receiving of a Golden L.E.A.F. Foundation Grant for the implementation of the Biotechnology Business Plan by the University System and the Community College System. The Community College System will receive $9.4 million over two years as startup cost for this initiative. Our System will play a very vital and leading role in providing the training and educational needs to this workforce.
- Announced the hiring of the director of our Latino Initiative by the North Carolina Community Colleges Foundation, and welcomed Helga Mattei to our System.
- Elaborated on our efforts to meet the needs of teacher preparation in the state, and the problems we are currently facing in that effort. Programs created by Central Piedmont CC and Sandhills CC, approved by the Alternative Licensure Section of the Department of Public Instruction (DPI), were started as scheduled in the summer. After complaints lodged by DPI on behalf of the Deans of Colleges and Schools of Education at four-year institutions, it is questionable whether they will continue beyond the spring. A task force will be appointed to review the program and make recommendations. It should be noted that these programs were created at the request of DPI superintendents.
- Congratulated Dr. Soyoung Yim and Dr. Saundra Williams on important research which was recently published, and Ken Whitehurst on his recent election as Secretary of the National Council on Black American Affairs.
- Extended an invitation to all members of the Board to attend the orientation scheduled for September 10-11, 2003 for new and other interested SBCC members and new community college presidents.
CHAIR’S REMARKS, James J. Woody, Jr.
(At the request of Chairman Woody, remarks were made by Vice Chair Hilda Pinnix-Ragland)
- Encouraged members to review "A Matter of Facts" The North Carolina Community College Fact Book.
- Advised members to review the 2003-2004 Committee assignments.
- Welcomed new Board members Estell C. Lee of Wilmington, Dr. Linwood Powell of Fayetteville, and James W. "Jim" Daniels of Asheville.
- Reminded members that the Retreat dates are October 15-17, 2003 to be hosted by Haywood Community College.
- Announced the Governing Boards Joint Liaison meeting will be held September 22, and committee members should plan to attend.
DATES OF NEXT MEETINGS
The next meetings of the State Board are scheduled for September 11-12, 2003 and will be held in Raleigh.
ADJOURNMENT
By acclamation, the Board adjourned at 11:45 a.m.
| RESPECTFULLY SUBMITTED BY: | |
| Secretary | APPROVED BY: |
| H. Martin Lancaster, System President | James J. Woody, Jr., Chair |
Agenda attachments referenced in this document were previously mailed and therefore are not attached to these minutes. If copies are needed, please contact the Office of State Board Affairs, North Carolina Community College System, 200 West Jones Street, Raleigh, NC 27603-1379, (919) 733-7051.
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