State Board of Community Colleges
Raleigh, North Carolina
July 18, 2003
9 a.m.

CALL TO ORDER

The regular meeting of the State Board of Community Colleges was called to order. The following members were present:

James J. Woody, Jr., Chair	Sandra L. Hayes
Hilda Pinnix-Ragland, Vice-Chair	Anne-Marie Knighton
George E. Battle, III	Chester P. Middlesworth
Jeanette M. Council	John McLawhorn for Treasurer Richard H. Moore
Carolyn M. Davis	Takcus Nesbit for Lt. Governor Beverly E. Perdue
Stuart B. Fountain	B. Joanne Steiner
Bob H. Greene	Ann T. Turlington
G. Gordon "Buddy" Greenwood	Norma B. Turnage

 

The following members were unable to attend: W.W. "Dub" Dickson, Thomas Norman, G. Herman Porter, and Herbert L. Watkins.

The Honorable Sid Eagles, Chief Justice of the North Carolina Court of Appeals swore in the new student board member, Carolyn "Carole" M. Davis, President of the N4CSGA. Also sworn in were Dr. Stuart Fountain, Dr. Bob Greene, Ms. Hilda Pinnix-Ragland, and Ms. Joanne Steiner who were re-appointed to serve another term by Governor Michael F. Easley.

APPROVAL OF MINUTES

On a motion by Mr. Middlesworth, seconded by Dr. Greene, the Board approved the minutes of the June 19, 2003 telephonic meeting.

CHANGES IN AND APPROVAL OF AGENDA

On a motion by Vice Chair Pinnix-Ragland, seconded by Mr. Battle, the Board suspended its rules and approved adding to the Consent Agenda, "Use of 2002-2003 Board Reserve Funds (Year-End Report)" (Attachment FC-11), "Approval of 2002-2003 Transfers in Excess of Two Percent" (Attachment FC-14), and "2003-2004 Policy on Two Percent Transfers (Attachment FC-15)."

On a motion by Dr. Greene, seconded by Dr. Fountain, the Board approved the Agenda as amended.

APPROVAL OF THE CONSENT AGENDA

On a motion by Dr. Fountain, seconded by Vice Chair Pinnix-Ragland, the Board unanimously approved the Consent Agenda as amended, including the items listed below.

PROGRAM SERVICES COMMITTEE, Bob H. Greene, Chair

1. Course Approval-Continuing Education Master Course List

The following courses were approved for placement on the Continuing Education Master Course List:

PROGRAM AREA	COURSE TITLE	COURSE NUMBER	RECOMMENDED HOURS
H20	Physical Chemical Treatment Plant Operator I/II	WAT 3000	30 Hours
R10	Film and Video Production Techniques	FVP 3100	16 Hours

 

2. Curriculum Program Application(s) (FTFA)

The following curriculum programs at the colleges listed were approved on the condition that equipment funds are available to the colleges and operating funds generated by the budget formula will permit the offering of the programs without any special allocation of funds: Asheville-Buncombe Technical CC Business Administration/Human Resources Management (A2512C); Caldwell CC Nursing Assistant (C45480); and Cleveland CC Medical Transcription (D25320).

3. Courses of Instruction to Captive or Co-opted Groups

The Board approved Continuing Education Courses for Central Carolina CC (2), Stanly CC (1), Vance-Granville CC (10), and Wake Technical CC (3). Also approved was a Program Application for Facility Maintenance Technology (C50190) at Piedmont CC.

FINANCE AND CAPITAL NEEDS COMMITTEE, Herbert L. Watkins, Chair

1. Basic Skills GED Annual Contract

The Board approved the Basic Skills GED Annual Contract with GED Testing Service for the period January 1-December 31, 2004 in the amount of $150.

2. 2003-04 Professional Development Activities Grants (State Leadership Activities)

Funding in the amount of $90,785 was approved for four Professional Development Activities Grants to be awarded to Durham Technical CC, Guilford Technical CC,

Halifax CC, and Martin CC.

3. Automotive Youth Educational Systems (AYES) Partnership Agreement/Service Agreement (Renewal with Amendment)

A contract with amendment with AYES, not to exceed $20,000, was approved for the period of July 1, 2003 – June 30, 2004. Funding is through Title II, Tech Prep, of the

Carl D. Perkins Vocational and Technical Education Act of 1998.

4. Scholarships and Grant Allocations Administered by the North Carolina Community College System – 2003-2004

The Board approved the North Carolina Community College System to administer eight scholarship programs along with a grant, loans, and targeted assistance program for the benefit of students throughout the system.

5. North Carolina State Training Accountability and Reporting System (NC STARS) Contract Renewal with Amendment

The Board approved to extend the length of an ongoing contract with changes to the terms, conditions, and compensation of the original contract with Employment Security Commission of North Carolina for the NC STARS. The amount of the contract is $314,076 for the period July 1, 2003 through June 30, 2004, and the official funding source is the Workforce Investment Act of 1998. Funding availability is contingent upon the federal funds being awarded to the NCCCS; a Notice of Fund Availability has already been received.

6. Use of 2002-2003 Board Reserve Funds (Year-End Report)

In compliance with Chapter 18, House Bill 53, Section 17.7 (a) G.S. 115D, the State Board approved the year-end report on the expenditures made from State Board reserve funds.

7. NC REAL Enterprises (Contract Renewal with Amendment)

The Board approved a contract renewal with amendment with NC Real Enterprises to partnership with our system to help individuals and communities across NC develop entrepreneurial talent and create businesses that contribute to the local economy. The contract amount is $120,000, and is for the period of July 1, 2003 through June 30, 2004. Funding is under a legislative special provision under the Worker Training Trust Fund Appropriation, Section 12.6 (b).

8. NC REAL Entrepreneurship (New Contract)

The Board approved a new contract with NC REAL Enterprises to redesign REAL Entrepreneurship Training Modules to have a focus on dislocated workers in the state and to provide certification to community college instructors on training modules. The contract amount is $71,392 for the period July 1, 2002 through June 30, 2004.

9. Approval of 2002-2003 Transfers in Excess of Two Percent

The Board approved the 2002-2003 transfers in excess of two percent through June 30, 2003.

10. 2003-2004 Policy on Two Percent Transfers

The Board approved procedures for compliance with Section 8.1 of Session Laws 2003: "Community College Funding Flexibility" to ensure that no more than two percent system wide might be transferred from faculty salaries without the approval of the SBCC.

11. Contract Renewal - North Carolina State Education Assistance Authority

The Board approved a renewal contract with the NC State Education Assistance Authority for the purpose of administering the NC Community Colleges Grant Program. The total contract shall not exceed $102,628 for the period July 1, 2003 through June 30, 2004.

12. Construction/Property/Bond Authorization Report

The Board approved projects or project amendments at: Beaufort County CC (2); Brunswick CC (1); Caldwell CC and Technical Institute (1); Central Piedmont CC (1); Coastal Carolina CC (1); and Haywood CC (1); acquisition and disposal of real property at Brunswick CC (1) Caldwell CC and Technical Institute (1); Cape Fear CC (1); and Roanoke-Chowan (1). The Board was given the Bond Authorization Report as of July 18, 2003.

REGULAR AGENDA

PROGRAM SERVICES COMMITTEE, Bob H. Greene, Chair

For Information

1. Special Application Approval(s) by System President

The following community colleges requested, and received approval to offer the program(s) listed: Bladen CC Early Childhood Associate/Teacher Associate (A5522B), Blue Ridge CC Community Spanish Interpreter (A55370), Cape Fear CC Business Administration/ Electronic Commerce (A2512I), Martin CC Esthetics Instructor (C55270) and Manicuring Instructor (C55380), and South Piedmont CC Business Administration/Electronic Commerce (A2512I).

For Future Action

1. Curriculum Program Application(s)

The Board will be asked to approve curriculum program applications at the following colleges for the following programs: The College of the Albemarle Marine Sciences (A15___) and Fayetteville Technical CC Biotechnology (A20100).

2. Curriculum Standard Revision(s)

The Board will be asked to approve revisions to the following curriculum standards: Piedmont CC Facility Maintenance Technology (A50190) and Southeastern CC Park Ranger Technology (A15360).

C. Curriculum Program Terminations

The Board will be asked to approve the following curriculum program terminations: Bladen CC Automotive Systems Technology (A60160), Computer Programming (A25130), Electronic Servicing Technology (A50120), Meat Processing (C15340), Real Estate (A25400); Central Piedmont CC Travel and Tourism Technology (A25440); Durham Technical CC Real Estate (C25400); Guilford Technical CC Manicuring/Nail Technology (C55400), Manufacturing Technology/Integrated Operations (A5032C); Haywood CC Lumber Specialist (D15300), Sawyer (D15400), Saw Filer (C15380); Wayne CC Office Systems Technology/Legal (A2536A), Livestock and Poultry Technology/Poultry Management (A1528A), and Park Ranger Technology (A15360).

FINANCE AND CAPITAL NEEDS COMMITTEE, Herbert L. Watkins, Chair

Vice Chair Hilda Pinnix-Ragland gave the report in the absence of Mr. Watkins.

For Information

1. Bond Status Report

The Board was given the 1993 Bond Project Status Report-Ongoing Projects as of July 18, 2003.

2. Bond Oversight Committee Report-June 2003

The Board was given the Higher Education Bond Oversight Committee report as of June 16, 2003. It was noted that 62% of all 2000 Bond Funds are committed; and, that college presidents will focus on the Historically Underutilized Businesses Report at their next meeting to encourage and increase expending of funds.

3. Receipts Update

The Board was given an Estimated Tuition and Fees Receipts Report and update as of June 30, 2003.

4. CIS Project Discussion and Implementation Update-Mr. Herbert L. Watkins, Chair

Vice Chair Pinnix-Ragland and Dr. Saundra Williams updated the Board on the CIS Project Implementation. Dr. Williams stated that a series of Implementation and Training Summits had been completed for Phase I and Phase IIA colleges. The summits were attended by System Office staff from Information Systems and Business and Finance, college staff, and vendors ACS and Datatel.

They identified the five major components of the project which remain. They are:

1. ARCR Cash Issue: Requirements to fix have now been identified, and Kim Van Meter (Business and Finance) and Joe Barefoot (Administration) have been assigned as project managers.
2. Minor Releases of Software: Minor software issues will have to be fixed as a result of release updates, and will be ongoing over the life of the project.
3. Major Software Release: This should occur in 2005 which will give us 18 months to prepare training enhancement updates.
4. New Training Prospective: More information should be available next month as our training is moved from vendor trainers to college staff trainers through the establishment of Colleague Training Centers.
5. Customer Support: As of July, Helpdesk questions are coming in volume.

For Action

1. The North Carolina Community College Grant, Targeted Assistance and Loan Program, 2003-2004 Targeted Assistance Allocations

The Board received a report on the targeted assistance funds allocations for 2003-2004. This program will provide $500,000 for students to enroll in high demand but low enrollment programs. The program funding is authorized by G.S. 115D-40, and had been previously approved by the Board. On a motion by Vice Chair Pinnix-Ragland, seconded by Dr. Fountain, the Board unanimously approved that $500,000 be earmarked for this program, and for the funds to be allocated as recommended in the report.

2. 2003-2004 College Budget Guidelines and Allocations

At the request of Vice Chair Pinnix-Ragland, Mr. Briggs presented the 2003-2004 College Budget Guidelines and Allocations, including the budget adjustment decision, salary increase guidelines, budget allocations, and potential reversion requirements. The $802,774,240 budget included:

• Base and enrollment allotment reductions.
• 100% of the management flexibility reduction to be taken from instruction.
• Significant categorical reductions in summer term instruction and academic support supplement.
• Reduction in the Human Resource Development Program in the second year of the biennium.
• Adoption of the "Rules Governing Compensation Increases for Community College Employees for Fiscal Year 2003-04,"
• Request that colleges hold 4 ½% of their budget allocation for reversion.

Numerous special provisions were ratified and are included in Attachment W of the budget report. On a motion by Vice Chair Pinnix-Ragland, seconded by Dr. Council, the Board unanimously approved the budget.

1. CIS Training Center Contracts

On a motion by Vice Chair Pinnix-Ragland, seconded by Mr. Middlesworth, the Board unanimously approved a contract with the CIS Colleague Training Centers for July and August, 2003. The cost is not to exceed $28,000, and approval is subject to fund availability from the College Information System Project. The CIS Training Centers are to be located at Central Piedmont CC and Wayne CC.

2. AR/CR Issue Resolution Contract (College Information Systems Project)

Dr. Williams advised the Board that the contract was not yet ready to bring to the Board for approval. It will not be brought to the Board until Dr. Williams, Mr. Briggs and the Finance and Capital Needs Committee are satisfied with their review and details of the proposal, and feel assured that our needs will be met.

PERSONNEL COMMITTEE, Jeanette Council, Chair

Dr. Council motioned, and Mr. Battle seconded, a request for the Board to convene in closed session to discuss personnel issues.

The Board reconvened in open session.

1. On a motion by Dr. Council, seconded by Ms. Knighton, the Board approved salary increases and leave for EPA employees to coincide with the State employee leave and one time salary increase of $550.00.
2. On a motion by Dr. Council, seconded by Dr. Greene, the Board approved salary increases for the Assistant to the President for Legal Affairs up to the amount of $74,000.00, and to the Executive Director of the State Board & Executive Assistant to the President up to the amount of $62,000.00.

PRESIDENT’S REPORT, H. Martin Lancaster

(The full text of the President's remarks is available on the NCCCS Web site)

• Reported that the Legislature will adjourn this weekend. The Senate may return in a couple of months; however, the House will not come back except for redistricting.

• Noted that the 40^th anniversary celebration held in Wallace was well attended, and the highlights of the evening included:

• Honoring Dr. W. Dallas Herring.
• Announcing the creation of the W. Dallas Herring Leadership Development Institute. The first five Herring fellows selected to attend are Dr. Kay Albertson-Wayne CC, Dr. Mark Kinlaw–Robeson CC, Dr. Sharon Morrissey–Asheville-Buncombe Technical CC, Dr. Ralph Soney–Mitchell CC, and Dr. Linda Thomas-Glover–Guilford Technical CC.
• Announcing that the NC Community College Foundation has reached and exceeded its goal of $5,000,000 (at this point more than $6,000,000 has been raised), and therefore, there are some outstanding pledges, but the solicitation phase of the foundation is complete.

• Welcomed Dr. Bill Randall as the new Associate Vice President for Learning Technology.
• Anticipated an announcement in the near future that the Foundation has hired a director for the Hispanic/Latino Initiative, and the position will be funded through the Z. Smith Reynolds Foundation.
• Congratulated Dr. Saundra Williams on her selection to participate in Leadership North Carolina, Dr. Tim Brewer on the completion of his doctorate, and thanked all of the staff system-wide for the outstanding work they continue to do.
• Informed members that NCCCS was asked to again represent community colleges in the US at the International Congress on Vocational Education held in San Sebastian, Spain. Dr. Larry Keen was our representative at that conference.
• Gave an update on Dr. Herman Porter, who is recovering from knee surgery as a result of a fall last week. His recovery is going nicely.

OTHER REPORTS:

Helen Dowdy of the NCCC Trustees Association reported that a team is going to visit and advise the Roanoke-Chowan CC Trustees Association on August 9, 2003.

Carole Davis announced that N4CSGA’s theme is "Benchmarking for the Future, Setting the Standards for the Next 40 Years." Divisional meetings will be held on September 13, 2003. The locations will be: Eastern Division–Lenoir CC, Central Division-Randolph CC, and Western Division-Haywood CC. Their fall conference will be held October 17-19, 2003 at the Greenville Hilton.

ELECTION OF OFFICERS:

Chairman Woody asked that Dr. Greene preside over the election of officers. Dr. Greene asked Nominating Committee Chair Anne-Marie Knighton to address the Board. Ms. Knighton stated that the committee members included Bob Greene, George Battle and she. She presented to the Board the Committee’s recommendation for the positions of Chairman and Vice Chair for the next two years. On a motion by Ms. Knighton seconded by Ms. Turnage, the Board unanimously approved the recommendation of Mr. James J. Woody, Jr. as Chairman. Ms. Knighton then made a motion, which Mr. Middlesworth seconded, to recommend Ms. Hilda Pinnix-Ragland as Vice Chair, and the Board unanimously approved.

CHAIR’S REMARKS, James J. Woody, Jr.

	Thanked Dr. Larry Norris for his involvement with the Board over the past year representing the President’s Association.
	Encouraged members to review Carolina Country, a magazine distributed to 800,000 subscribers by the NC Electric Cooperatives. The edition given to members during the meeting features the NC Community College System.
	Reminded the members that nominations for the I. E. Ready Award must be received by August 8, 2003.
	Announced that the fall retreat, which will be held in Haywood County, is scheduled for October 15-17, 2003.
	Along with Vice Chair Hilda Pinnix-Ragland and other board members, thanked the NCCCS staff for their hard work and excellent leadership.
	Accepted the appointment of SBCC Board Chairman for July, 2003-June 2005, and in doing so, thanked the members for their support, committed to continue to "strive to fight for this System," and requested other board members "join him in accepting the challenges that our System faces, and encourage them to make it their top priority to obtain adequate funding for our system in order to maintain a world-class workforce."

• Committee assignments were announced for Excellence in Teaching, I.E. Ready, and Governing Boards Joint Liaison. Other assignments will be announced at the August meeting.

DATES OF NEXT MEETINGS

The next meetings of the State Board are scheduled for August 14-15, 2003,and will be held in Raleigh.

ADJOURNMENT

By acclamation, the Board adjourned at 12:20 p.m.

 

RESPECTFULLY SUBMITTED BY:                      APPROVED BY:

Secretary

H. Martin Lancaster, System President                 James J. Woody, Jr., Chair

 

Agenda attachments referenced in this document were previously mailed and therefore are not attached to these minutes. If copies are needed, please contact the Office of State Board Affairs, North Carolina Community College System, 200 West Jones Street, Raleigh, NC 27603-1379, (919) 733-7051.

 

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