June 2003 State Board Minutes

State Board of Community Colleges
Telephonic Meeting
June 19, 2003
10:30 a.m.

CALL TO ORDER

The telephonic meeting of the State Board of Community Colleges was called to order. The following members were present:

James J. Woody, Jr., Chair	Chester P. Middlesworth
George Battle III	John McLawhorn for Treasurer Richard H. Moore
Jeanette M. Council	Tamara Jones for Lt. Governor Beverly Perdue
W.W. "Dub" Dickson	G. Herman Porter
Stuart B. Fountain	B. Joanne Steiner
Bob H. Greene	Ann T. Turlington
G. Gordon Greenwood	Norma B. Turnage
Peter D. Hans	Herbert L. Watkins
Sandra L. Hayes	Brandon Johnson
Anne-Marie Knighton

The following members were unable to attend: Thomas Norman and Hilda Pinnix-Ragland.

APPROVAL OF MINUTES

Chairman James J. Woody, Jr. noted that the minutes for the May 16, 2003 meeting would be corrected to reflect only members who attended the meeting of May 16, removing the names of persons who attended the committee meeting on May 15, 2003. On a motion by Mr. Middlesworth, seconded by Ms. Steiner, the Board approved the minutes with correction.

CHANGES IN AND APPROVAL OF AGENDA

Peter Hans, Policy, requested that the Board suspend the rules and move from For Future Action to For Action on the Agenda the Request for Temporary Exemption from Annual Reporting Plan Delinquency Penalty (Attachment Pol. 1). By consensus, the request was approved. Herbert Watkins, Finance and Capital Needs, requested the removal of the North Carolina State Training Accountability and Reporting System (NC STARS) Contract Renewal with Amendment (Attachment FC-9). Without objection, Chairman Woody granted the request. On a motion by Dr. Greene, seconded by Ms. Steiner, the agenda was approved unanimously.

APPROVAL OF THE CONSENT AGENDA

On a motion by Dr. Greene, seconded by Ms. Steiner, the Board approved the Consent Agenda unanimously consisting of the items listed below.

POLICY COMMITTEE, Peter Hans, Chair

Approval of Proprietary Schools (July 1, 2003 – June 30, 2004)

The Board approved the re-licensing of the schools listed as required under Article 8, Chapter 115D, North Carolina General Statutes, for the period beginning July 1, 2003 and ending June 30, 2004: American Institute of Applied Science, Inc., Art Institute of Charlotte, Brookstone College of Business-Charlotte, Brookstone College of Business-Greensboro, Carolina Polarity Institute of Energetic Studies, Carolina School of Broadcasting, CompUSA-Charlotte, CompUSA-Raleigh, ECPI Technical College, ECPI College of Technology-Greensboro, ECPI College of Technology-Charlotte, Gericare Education and Training, Inc., King’s College, Miller-Motte Technical College, NASCAR Technical Institute, New Horizons Computer Learning Center-Charlotte (2 locations), New Horizons Computer Learning Center-Greensboro, New Horizons Computer Learning Center of Raleigh/Durham and Chapel Hill, North Carolina DATS, Omega Travel School, Optimal Health Services, Inc., School of Communication Arts, SofTrain Computer Training Center of Asheville, South (Cecils) College, Strayer University-Charlotte (2 locations), Strayer University-Morrisville, TechSkills-Charlotte, TechSkills-Greensboro, TechSkills-Raleigh, Tech Train-Cary, Tech Train-Charlotte, The Academy of Raleigh LLC, The Learning Curve Plus, LLC, Thomas Health Care Institute, Inc., and Triangle Tech, LLC.

PROGRAM SERVICES COMMITTEE, Bob H. Greene, Chair

Curriculum Improvement Projects (CIP) 2003-2004 Request for Funding

The State Board approved the Curriculum Improvement Projects (CIP) 2003-2004 Request for Funding to authorize the allocation of special funds in the amount of $250,000 for Curriculum Improvement Projects (CIP) at Wake Technical CC and Wayne CC for the technological updating of the curriculum and staff on a statewide basis contingent upon availability of State Board Reserve Funds.

Curriculum Program Terminations

Curriculum Program Terminations were approved by the Board for Durham Technical CC (C25420) Real Estate Appraisal, and Randolph CC (A15180) Floriculture Technology.

Captive/Co-Opted Programs-Basic Skills Courses

The Board approved instruction to captive/co-opted groups including Basic Skills Courses at Johnston CC, Craven CC and Wilkes CC.

FINANCE AND CAPITAL NEEDS COMMITTEE, Herbert L. Watkins, Chair

Basic Skills Compensatory Education Program Special Projects

The Board approved second-year funding in the amount of $56,294 for Basic Skills Compensatory Education Program Special Projects located at Cape Fear CC and Stanly CC. Federal funds are provided from the US Department of Education through the Adult Education and Family Literacy Act State Grant Program.

Basic Skills Comprehensive Adult Student Assessment (CASAS) 2003-2004 Training Program

The Board approved grant funding in the amount of $79,100 for the Basic Skills Comprehensive Adult Student Assessment (CASAS) 2003-2004 Training Program. Projects to be funded are at Brunswick CC, Haywood CC, Isothermal CC, Wake Technical CC, and Scotland County Literacy Council. Federal funds are provided from the US Department of Education through the Workforce Investment Act, Title II.

Basic Skills Family Literacy Initiative

The Board approved the grant allocation request in the amount of $177,752 for the continuation of Basic Skills Family Literacy Initiative grants for MOTHERREAD and the NC Center for Family Literacy for the period July 1, 2003 through June 30, 2004. The US Department of Education ABE grant will be the funding source, and allocation is subject to availability of funds.

Two Percent Transfer Restriction

The Board was given a report on the Two Percent Transfer Restriction for the June Finance and Capital Needs Committee including a transfer request for Cape Fear CC which was approved.

Contractual Services-Project Coordination Services (Information Systems for the Future Project)

The Board approved a new contract with HCS Systems, Inc., for two project coordinators for fiscal year 2003-2004 for the Information Systems for the Future Project.

Contractual Services-Technical Writers (College Information Systems Project)

A new contract with Analyst International and Technisource for fiscal year 2003-2004 for Technical Writers for the College Information Systems Project was approved by the Board.

REGULAR AGENDA

POLICY COMMITTEE, Peter D. Hans, Chair

For Action

Request for Temporary Exemption from Annual Reporting Plan Delinquency Penalty

On a motion by Mr. Hans, seconded by Dr. Porter, the Board unanimously approved a Request for Temporary Exemption from the Annual Reporting Plan Delinquency Penalty for the eight (8) CIS Phase I schools for the fiscal year 2002-2003.

FINANCE AND CAPITAL NEEDS COMMITTEE, Herbert L. Watkins, Chair

For Information

Receipts Update

The Board was given an Estimated Tuition and Fees Receipts Update as of May 31, 2003.

Historically Underutilized Businesses (HUB) State Bond Utilization Report as of March 31, 2003

The Board was given the Historically Underutilized Businesses (HUB) State Bond Utilization Report for the period November 7, 2000 through March 31, 2003.

Report by MGT of America, Inc., for the North Carolina Community College System

The final report of the MGT of America Study "Analysis of Organization, Structure and Funding of Instructional and Administrative Support in the North Carolina Community College System" was presented to the State Board. This study was called for by the General Assembly (Section 8.7 (a) of Senate Bill 1115). A discussion led by Mr. Watkins, Kennon Briggs, President Lancaster, and Chairman Woody revealed a number of concerns with this report as voiced by the System Office and college staff throughout the state. These concerns include the consolidation of functions that are already closely monitored and governed, the installation of a comprehensive management information system that will yield management, good personnel and student information, the consolidation of colleges that have less than 1000 FTE without sufficient justification, and a funding model for multi-campus colleges that falls short of both need and previous study. On a motion by Mr. Watkins, seconded by Mr. Middlesworth, the State Board voted unanimously to accept the report and forward to the Education Legislative Oversight Committee with the inclusion of a memorandum listing specific concerns of the Board with the report.

CIS Project Discussion and Implementation Update-Mr. Herbert L. Watkins, Chair

Mr. Watkins along with Dr. Saundra Williams, reported the following: (1) all working components are in order for the finance module for the Phase II-B colleges to move forward; (2) the timeline has been extended for the Accounts Receivable Cash Reporting (ARCR) implementation which means that the Phase I colleges will be in production with the student module in December 2004, Phase II-A in July 2005, II-B in July 2006, and II-C in July 2007; and, (3) business requirements and functional needs of the ARCR changes have been completed, and we are now awaiting a price proposal from ACS on cost to develop, test, and install those changes.

On a motion by Mr. Watkins, seconded by Ms. Steiner, the Board convened in Executive Session to discuss contract negotiations on the CIS project and counsel with attorney.

The Board reconvened in Open Session.

Mr. Watkins motioned that the Finance and Capital Needs Committee be authorized to meet prior to the July State Board with staff, ACS, and other stakeholders to put in final form the specific contract extension and deliverables on the ARCR change request. Without objection, Chairman Woody granted the request.

For Future Action

2003-2004 Policy on Two Percent Transfers

The Board received for consideration at the July meeting procedures for compliance with Section 8.1 of Session Laws 2003 "Community College Funding Flexibility" (pending approval of an appropriations bill by the 2003 session of the General Assembly) which will restrict to two percent system wide the transfer of curriculum faculty salaries.

PERSONNEL COMMITTEE, Jeanette Council, Chair

For Action

On a motion by Dr. Council, seconded by Dr. Greene, the Board unanimously approved Dr. Mary E. Rittling as President of Davidson County Community College in Lexington.

PRESIDENT’S REPORT, H. Martin Lancaster

President Lancaster’s report was delivered to the SBCC in a written report that is available on the NCCCS website.

CHAIR’S REMARKS, James J. Woody, Jr.

Chairman Woody announced to the Board:

Eight board positions are up for reappointment, and efforts are underway for appointment/reappointment for those positions. Extended congratulations to Peter Hans, who will be accepting an appointment to the Board of Governors, and expressed the Board’s appreciation for his service to the State Board of Community Colleges. Chairman Woody and the Board also expressed their appreciation to Dr. Herman Porter, who will be leaving the Board this year, for his exemplary service for the past 11 years, serving since July 1992. The Chairman and members wished him well with mixed emotions, as his participation, expertise and dedication will certainly be missed.
The Nominating Committee will give their report at the July Board meeting.
The appointment of Sandra Hayes to represent the Board on the Presidential Selection Committee for the President of the Year.
The appointment of Anne-Marie Knighton, Chair, and Bob Greene, Stuart Fountain, Fayetteville Technical CC President Larry Norris, and Trustee Talmage Penland, Asheville-Buncombe Technical CC, to serve on a committee to establish rules/procedures for use by the State Board in withholding funds to a community college, should the need arise.

Congratulations, along with those of the Board, to Stuart Fountain on his gracious contributions to Guilford Technical CC, and to Forsyth Technical CC as the recipient of a $754,000 grant from the Department of Labor to establish biotechnology programs working in conjunction with Wake Forest University and Targacept.

DATES OF NEXT MEETING(S)

The next meetings of the State Board are scheduled for July 17-18, 2003 in Raleigh, N.C.

ADJOURNMENT

By acclamation, the Board adjourned at 12 o’clock noon.

RESPECTFULLY SUBMITTED BY: APPROVED BY:

Secretary

H. Martin Lancaster, System President James J. Woody, Jr., Chair

Agenda attachments referenced in this document were previously mailed and therefore are not attached to these minutes. If copies are needed, please contact the Office of State Board Affairs, North Carolina Community College System, 200 West Jones Street, Raleigh, NC 27603-1379, (919) 733-7051.

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