State Board of Community Colleges

October 17, 2003

9:00 AM

Haywood Community College
Clyde, North Carolina

 

CALL TO ORDER

The regular meeting of the State Board of Community Colleges was called to order. The following members were present:

James J. Woody, Jr., Chair	Chester P. Middlesworth
Hilda Pinnix-Ragland, Vice-Chair	Thomas Norman
Jeanette M. Council	Lt. Governor Beverly Perdue
James W. Daniels	and Tamara Jones
Stuart B. Fountain	Linwood Powell
Gordon "Buddy" Greenwood	B. Joanne Steiner
Sandra L. Hayes	Ann T. Turlington
Estell Lee	Norma B. Turnage

The following members were unable to attend: George Battle, Carolyn M. Davis, Bob H. Greene, Anne-Marie Knighton, Treasurer Richard H. Moore, and Herbert Watkins.

Chairman Woody welcomed the group and thanked Haywood CC President Dr. Nathan Hodges, his staff and students including those in the Professional Crafts Program in Clay and others assisting with the activities of the day. He also thanked Ms. Hayes and Dr. Highsmith for their gracious hospitality in making this a great retreat and meeting.

Dr. Hodges then welcomed the State Board and encouraged them to tour the campus and see the terrific opportunities offered by Haywood CC to students as well as the community. He invited the Board to join him and his staff as guests of the NC Petroleum Marketers Association for lunch.

Helen Dowdy, NC Association of Community College Trustees, reported recent activities of the Association including attendance at the National ACCT Convention with a theme "Ensuring the Future of America’s Workforce." The convention was well attended and NC had good representation. Lynda Stanley, Brunswick CC, and Jim Corbett, Coastal Carolina CC and former president of NCACCT, were elected to serve on the National ACCT Board of Directors. The ACCT Legislative Summit is scheduled for February 9-11, 2004 in Washington, DC with the NC Congressional Breakfast to be held February 10. The NCACCT Leadership Seminar is scheduled for October 30-31 with great attendance anticipated. She gave the group an update on Bill Disher, relaying to the Board his regards and thanks for their thoughts and good wishes.

In the absence of Dr. Ken Boham, Dr. Jim Owen gave a report on the recent activities of the NC Association of Community College Presidents. Dr. Owen stated that this has been an overwhelming year for the colleges in dealing with the budget crunch and reversions during a time of record enrollments and more requests for assistance, especially in projects that partner with the Employment Security Commission. Legislative listening sessions have been scheduled throughout the state, and two of the primary issues of concern to be shared are: (1) the funding for the New and Expanding Industry Programs, and (2) summer term funding. He congratulated the colleges on the great job they are doing even though financial constraints are upon them. He invited the Board to attend their fall meeting scheduled for October 22-24 at Randolph CC in Asheboro.

APPROVAL OF MINUTES

On a motion by Mr. Middlesworth, seconded by Mr. Daniels, the Board approved the minutes of the September 12, 2003 meeting.

CHANGES IN AND APPROVAL OF AGENDA

Without objection, Chairman Woody approved a request by Dr. Fountain to suspend the rules and withdraw from the agenda Attachment Pol. 2 "Initiate the Rule-Making Process to Approve Text 23 NCAC 2C.0109 Withholding of State Funds or Administrative Support" and Attachment Pol. 3 "Approve the Hearing Procedure for 23 NCAC 2C.0109." On a motion by Mrs. Turnage, seconded by Dr. Council, the Board approved a request to move Attachment Prog. 5 "Memorandum of Understanding Between the Department of Environment And Natural Resources Division of Air Quality and The NC Community College System" to the Consent Agenda. On a motion by Dr. Powell, seconded by Ms. Lee, the Board approved a request to remove Attachment FC 15 "Construction/Property/Bond Authorization Report" from the Consent Agenda and place on the Regular Agenda. On a motion by Mrs. Steiner, seconded by Dr. Fountain, the Board approved the Agenda as amended.

APPROVAL OF THE CONSENT AGENDA

On a motion by Dr. Fountain, seconded by Mrs. Turnage, the Board unanimously approved the Consent Agenda as amended including the items that follow.

PROGRAM SERVICES COMMITTEE, Bob Greene, Chair

1. Memorandum of Understanding Between the Department of Environment And Natural Resources Division of Air Quality and The NC Community College System

The Board received and approved a memorandum of understanding to establish responsibilities, policies, and procedures for NCCCS to train automotive technicians in the repair of motor vehicles failing onboard diagnostics (OBD) emissions inspections. The agreement is for a three-year period beginning October 2003, and funding is through House Bill 969 to the Division of Air Quality.

2. 2003 Excellence in Teaching Awards

The State Board received the names of the winner and the four finalists for the NCCCS/R.J. Reynolds Excellence in Teaching Awards to be honored at the November Day of Recognition luncheon.

3. Curriculum Program Terminations

The Board approved the following curriculum program terminations: Rowan-Cabarrus CC Manufacturing Engineering Technology [A40300] and Hotel and Restaurant Management [D25240], and Johnston CC Business Administration/Electronic Commerce [A2512I].

4. Curriculum Program Application

The Board approved a curriculum program application, fast tracked for action, for Cleveland CC Nursing Assistant (Certificate) [C45480].

5. Course of Instruction to Captive/Co-opted Group

The Board approved one continuing education course to be offered by Wake Technical CC at Wake Correctional Center.

6. Course Approval Continuing Education Master Course List

The Board approved the addition of the following courses to the Continuing Education Master Course List:

Program Area	Course Title	Course Number	Recommended Hours
J75	Instructional Methodology	EDU 3299	30 hours
L30	Dental Assisting	DEN 3010	1000 hours
F30	Computer Security	CAS 3090	30 hours

FINANCE AND CAPITAL NEEDS COMMITTEE, Herbert Watkins, Chair

1. CORD/Service Agreement (New Contract)

The Board approved a new contract with the Center for Occupational Research and Development (CORD) to establish the NC Network for Excellence in Teaching for the period November 1, 2003 through June 30, 2004. The contract, not to exceed $145,000, will be federally funded through Title I of the Carl D. Perkins Vocational and Technical Education Act of 1998.

2. 2003-2004 Funding for Academic Services for Nursing Students from Disadvantaged Backgrounds

The State Board approved the allocation of $80,000 in funds appropriated by the NC General Assembly to be distributed to 35 colleges to provide academic assistance to nursing students from disadvantaged backgrounds during the 2003-2004 academic year. Colleges receiving funding are Alamance CC, Asheville-Buncombe Technical CC, Bladen CC, Blue Ridge CC, Caldwell CC, Cape Fear CC, Catawba Valley CC, Central Carolina CC, Cleveland CC, Coastal Carolina CC, College of The Albemarle, Durham Technical CC, Edgecombe CC, Forsyth Technical CC, Gaston College, Haywood CC, Isothermal CC, James Sprunt CC, Johnston CC, Lenoir CC, Mayland CC, McDowell Technical CC, Mitchell CC, Montgomery CC, Nash CC, Piedmont CC, Pitt CC, Roanoke-Chowan CC, Rockingham CC, Stanly CC, Vance-Granville CC, Wake Technical CC, Wayne CC, Western Piedmont CC, and Wilson Technical CC.

3. Virtual Learning Community Course Development Centers

The State Board approved Fayetteville Technical CC, Surry CC and Wayne CC as Virtual Learning Community Course Development Centers for 2003-2004 with $70,000 in funding being received from the Carl D. Perkins Vocational and Technical Education Act of 1998 (State Leadership Activities) and $30,000 from the State Board Reserve.

4. Two Percent Transfer Restriction

The Board received and approved the Two Percent Transfer Restriction Report for transfers processed through September 30, 2003 and a transfer request by Mitchell CC.

5. Inmate Education Program

The Board approved requests for funding in the amount of $297,125 for two colleges to offer new instructional programs at two new prison locations including one to be offered by Richmond CC at Scotland County Correctional Institution and one by South Piedmont CC at Lanesboro Correctional Institution. Funding will be provided by 2003-04 state-appropriated funds in the amount of $50,000 from NCDOC (Session Laws 1999-237), with the balance from funds provided in 2003 Session Laws (HB397).

REGULAR AGENDA

POLICY COMMITTEE, Anne-Marie Knighton, Chair

In the absence of Ms. Knighton, Dr. Fountain presented the report for the Policy Committee.

For Future Action

The Board received for review and consideration at the November 21 meeting the following:

1. Huskins Operating Procedures Manual Revision.

PROGRAM SERVICES COMMITTEE, Bob H. Greene, Chair

In the absence of Dr. Greene, Ms. Turnage gave the report for the Program Services Committee.

For Information

The Board received for information the following:

1. Special Applications Approved by the System President

Cleveland CC Manicuring/Nail Technology [C55400] and Esthetics Technology [C55230].

2.  Curriculum Standard Revision Approved by the Vice President

The Curriculum Review Committee reviewed on September 10, 2003, and the Vice President of Academic and Student Services approved the following curriculum standard: Central Carolina CC Telecommunications Installation and Maintenance [D50380].

For Future Action

The Board received for review and consideration at the November 21, 2003 meeting the following:

1. Curriculum Program Terminations

Central Piedmont CC and Craven CC Business Administration/Electronic Commerce [A2512I].

2. Curriculum Standard Revisions

Central Carolina CC Bio-process Manufacturing Technology [A50440] and Veterinary Medical Technology [A45780], Durham Technical CC Fire Protection Technology [A55240], and Forsyth Technical CC Cardiovascular/Vascular Interventional Technology [D45140].

FINANCE AND CAPITAL NEEDS COMMITTEE, Herbert L. Watkins, Chair

In the absence of Mr. Watkins, Chairman Woody requested that Mr. Briggs and Vice-Chair Pinnix-Ragland (via teleconference) give the report for the Finance and Capital Needs Committee.

For Information

1. 1993 Bond Status Report

The Board was given the 1993 Bond Project Status Report-Ongoing Projects as of October 17, 2003.

2. Capital Improvement Funds Expended or Obligated

The Board was given the Capital Improvement Funds Expended or Obligated Report showing a total of $1,851,526,848 obligated or expended from all funding sources.

3. Higher Education Bond Oversight Committee Report – September 2003

The Board received and approved "The Higher Education Bond Oversight Committee Report" as of September 15, 2003 prepared by the Division of Business and Finance Administrative and Facility Services.

4. Estimated Receipts

The Board received the Estimated Tuition and Fees Report as of September 30, 2003.

5. CIS Project Discussion and Implementation Update

Dr. Saundra Williams presented a brief update on the CIS Project regarding the status of the ARCR solution and contract extension. Requirements for the ARCR solution have been agreed upon by the taskforce.

For Action

1. Biotechnology Training Initiative Planning Grant from The Golden LEAF Foundation and Professional Service Agreement with Andrew Rothschild for Fiscal Year 2003-2004

On a motion by Mr. Middlesworth, seconded by Ms. Pinnix-Ragland, the Board unanimously approved the receipt of a grant in the amount of $25,000 from the Golden LEAF Foundation to procure biotechnology facility expertise. A professional service agreement with Andrew Rothschild for technical assistance was also approved for six months beginning October 17, 2003 and ending April17, 2004.

2. Approval of the Golden LEAF Foundation Grantee Acknowledgment and Agreement with the NC Community College System to Strengthen the Biotech Training Infrastructure Throughout the State – BioNetwork  

On a motion by Ms. Lee, seconded by Ms. Pinnix-Ragland, the Board approved the Golden LEAF Foundation Grantee Acknowledgement with the NCCCS to strengthen the biotech training infrastructure throughout the state BioNetwork in the amount of $8.7 million for the 36-month term of the grant.

3. Optional Retirement Plan Amendment  

On a motion by Dr. Fountain, seconded by Ms. Hayes, the Board approved the "First Amendment to the Optional Retirement Program" amending Section 4.01 Vesting and Section 4.02 Normal Retirement. The Optional Retirement Program is required to be in compliance with Section 32.34(a) of Senate Bill 1005 (Session Law 2001-424).

4. Construction/Property/Bond Authorization Report

On a motion by Mr. Middlesworth, seconded by Dr. Council, the Board approved the Construction/Property/Bond Authorization Report as amended at the request of Wake Technical CC to exclude items N and O, Amend Project No. 1290 and Amend Project No. 1295. Approvals included Asheville-Buncombe Technical CC (1), Catawba Valley CC (1), Central Piedmont CC (1), Guilford Technical CC (1), McDowell Technical CC (1), Pitt CC (2), Richmond CC (1), Sandhills CC (2), Surry CC (3), and Wayne CC (2).

4. Contract Amendment with Extension—Affiliated Computer Services (ACS) College Information Systems Project Phase II-A Retraining Plan

On a motion by Ms. Pinnix-Ragland, seconded by Dr. Powell, the Board approved a contract amendment with ACS to extend the time period for delivering training for the CIS Phase II-A colleges from June 30, 2003 to June 30, 2004 at no additional cost.

PERSONNEL COMMITTEE, Stuart Fountain, Chair

On a motion by Dr. Fountain, seconded by Dr. Council, the board convened in closed session to discuss personnel issues.

The Board reconvened in open session.

On a motion by Dr. Fountain, seconded by Dr. Powell, the Board unanimously approved Kenneth Whitehurst as Associate Vice President of Academic and Student Services effective November 1, 2003 at a salary of $78,257.

CALENDAR COMMITTEE, Norma Turnage, Chair

Ms. Turnage presented the calendar recommended by the Calendar Committee for 2004. It was noted that the calendar reflects the SBCC meeting dates, and committees will meet the preceding afternoon at 1:30 p.m. On a motion by Ms. Turnage, seconded by Mr. Middlesworth, the Board approved the calendar as presented.

PRESIDENT’S REPORT, H. Martin Lancaster

(The full text of the President's remarks is available on the NCCCS Web site.)

• The annual Employee Appreciation Day was held on September 23, 2003, with Susan Seymour receiving the Professional Staff Award and Carol Bowers receiving the Support Staff Award.
• We are transitioning the Business Licensure Information Office from the Secretary of State’s Office to the NC Community College System (NCCCS) as mandated by the Legislature. It is hoped that in assuming these responsibilities we will now be able to receive adequate funding for our Small Business Centers. Kennon Briggs is surveying the centers to determine needs so that funding may be requested accordingly.
• Fred Williams represented our System at Piedmont CC when the NC Petroleum Marketers Association presented 17 colleges with new ThermoPride HVAC units. Twelve more will be presented later today giving each of our HVAC programs state of the art equipment to be used in program training.
• The Golden LEAF Scholarships have been distributed to 25 colleges with tobacco dependent communities in the amount of $289,334 presented to 698 eligible students.
• Dr. Parker has again obtained a $5,000 grant from the W.K. Kellogg Foundation for professional development, and The Frank Porter Graham Child Development Institute has been awarded a grant in excess of $1 million by the US Department of Education for a two-year period in which we are a partner.
• We are happy to report that we obtained funding from the General Assembly to replace our telephone system, and hope to have this new system in place soon after the new year.
• Dr. Larry Keen has returned from his trip to participate in the Bilateral Commission’s mission to Moldova, centering on economic development and potential collaboration in small business and entrepreneurial activities between NC and Moldova. He also participated, at the invitation of Senator Joe Sam Queen, in a series of meetings focusing on biotechnology held at community colleges campuses in Western NC. A number of new initiatives are under way to attract new business to NC, and we hope to share those announcements soon.
• Thanked Haywood CC President, Dr. Nathan Hodges, staff and students along with Sandra Hayes for their wonderful hospitality in hosting our Fall Retreat and October Board meeting.

CHAIR’S REMARKS, James J. Woody, Jr.

• Recognized Teresa Jacob-Allen, Account Manager with Johnson Controls, Inc., who shared with the Board Johnson Controls’ interest in assisting community colleges with funding.
• Extended sympathy from the Board to Dr. and Mrs. Bob Greene on the loss of his mother, and extended good wishes to Bill Disher with the NC Trustees Association.

• Reminded members of the importance of attending not only the Friday Board meeting, but also the Thursday Committee meetings.

DATES OF NEXT MEETINGS

• Members were reminded of the Called November 13 Telephonic Meeting, which will originate from the State Board Room in the Caswell Building, to discuss the College Information System Project.

• The next regularly scheduled meetings of the State Board are November 20-21, 2003 and will be held in Raleigh NC. The SBCC meeting will be followed by the Day of Recognition awards luncheon at the RBC Center.

OTHER PRESENTATIONS

• Haywood Community College staff presented a guided tour of their campus followed by a luncheon sponsored by the NC Petroleum Marketers Association.

• The NC Petroleum Marketers Association presented 12 community colleges with a brand new oil furnace/air conditioner combination. It was noted that these gifts are especially important at a time when NCCCS is experiencing a loss of equipment funding. The oil packs are the last of 39 that the NC Petroleum Marketers Association will give to the community colleges that offer HVAC programs or related classes. The oil packs, manufactured by ThermoPride in Denton, NC, will be used as training tools.

ADJOURNMENT

By acclamation, the Board adjourned at 1:30 p.m.

 

RESPECTFULLY SUBMITTED BY:
Secretary	APPROVED BY:
H. Martin Lancaster, System President	James J. Woody, Jr., Chair

 

Agenda attachments referenced in this document were previously mailed and therefore are not attached to these minutes. If copies are needed, please contact the Office of State Board Affairs, North Carolina Community College System, 200 West Jones Street, Raleigh, NC 27603-1379, (919) 733-7051.

 

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