RALEIGH: The State Board of Community Colleges meets in December this year. The Board usually does not meet in December, unless there is an issue that must be handled before the end of the year. The continued work on the North Carolina Community College System’s Computer Information System (CIS), the largest such project in the country, necessitates a meeting.

The meeting will originate from the State Board Room in the Caswell Building at 9:30 a.m. on Thursday, December 11. Several members will be in Raleigh for the meeting and other members of the State Board will participate telephonically.

This integrated computer information system designed to meet the administrative operational requirements and management information needs of the System and its constituent institutions is being implemented in phases. The Thursday meeting will include a comprehensive CIS update and status report. Several changes have been required as the project is implemented and the Board will consider a major contract extension with Affiliated Computer Services that will then be presented to the Division of Purchase and Contracts for final approval.

The full agenda follows.

December 11, 2003
BOARD MEETING
9:30 a.m. - Call to Order
               - Approval of Minutes of the November 21, 2003 Meeting
               - Approval of Agenda
               - Approval of Consent Agenda
                 (Consent Agenda items are listed on the Consent Agenda and are designated by [CA] on Full Agenda)
               - Standing Committee Reports

Program Services Committee, Bob Greene, Chair
For Action
NCCCS Annual Curriculum Approval Report to the General Assembly (Attachment Prog. 1) [CA]

Finance and Capital Needs Committee, Herbert Watkins, Chair
For Information
College Information System Update (Attachment FC-1)
Review of the Agenda, Recent Events, and Meetings Surrounding the College Information Systems Project-Mr. Herbert L. Watkins
Current College Information System – Project Status Report
            Financial Module
            Human Resources Module
            Student Services Module
A Discussion of Project Activities to be Completed Before the End of the Current Contract Period (June 30, 2004)
            Accounts Receivable/Cash Receipting
            College Training Activities

For Action
Approval of a Contract Amendment with ACS Under the Current Contract (Attachment FC-2)

For Information
College Information System Update (Attachment FC-1 Continued)
Discussion of A Three-year Contract Extension with Amendment with ACS
            " Scope of Work" to be Accomplished
            Risk Management Process and Structure
            System Office Staffing Plan
            Revised Budget and Cost Estimates
            "College Buy-In" and Report from the Steering Committee, Dr. Doug Eason, Chair
            Stakeholders Input

For Action
Approval of Concept of a Contract Extension with Amendment, Subject to Approval by the Division of Purchase and Contract (Attachment FC-3)
Construction/Property/Bond Authorization Report (Attachment FC-4)

            -    Chairman’s Remarks/Discussion

            -    Date of Next Meetings – January 15-16, 2004

CONSENT AGENDA
December 11, 2003

PROGRAM COMMITTEE, Bob Greene, Chair
For Action
NCCCS Annual Curriculum Approval Report to the General Assembly (Attachment Prog. 1)

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