Administrative Assistant/Clinical Coordinator

 

 

• Associates degree in business administration or healthcare
• 24 months employment in business or healthcare administration
• Proficient with MicroSoft® Office programs
• Competent with Adobe Acrobat Pro
• Competent with Google Workspace applications
• Excellent interpersonal and writing skills

 

 

Certificates, Licenses, Registrations

• None

 

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

• Analytical – Synthesizes complex or diverse information; collects and researches data.
• Continuous Learning – Assesses own strengths and weaknesses; seeks feedback to improve performance; pursues training and development opportunities; strives to continuously build knowledge and skills; shares expertise with others.
• Job Knowledge – Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively.
• Use of Technology – Demonstrates required skills; adapts to new technologies; troubleshoots technological problems; uses technology to increase productivity; keeps technical skills up to date.
• Problem Solving – Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.
• Communications – Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods.
• Cooperation – Establishes and maintains effective relations; exhibits tact and consideration; offers assistance and support to co-workers; works cooperatively in group situations; works actively to resolve conflicts.
• Oral Communication – Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings.
• Teamwork – Balances team and individual responsibilities; exhibits objectivity and openness to others’ views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone’s efforts to succeed.
• Written Communication – Able to read and interpret written information.
• Business Acumen – Aligns work with strategic goals.
• Cost Consciousness – Works within approved budget; conserves organizational resources.
• Diversity – Shows respect and sensitivity for diversity and cultural differences; promotes a harassment-free environment.
• Ethics – Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and principles; upholds organizational values.
• Organizational Support – Follows policies and procedures; completes administrative tasks correctly and on time; supports organization’s goals and values; benefits organization through outside activities.
• Adaptability – Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.
• Personal Appearance – Dresses appropriately for position.
• Attendance/Punctuality – Is consistently at work and on time; arrives at meetings and appointments on time.
• Dependability – Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; completes tasks on time or notifies appropriate person with an alternate plan.
• Initiative – Looks for and takes advantage of opportunities; asks for and offers help when needed.
• Innovation – Meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas.
• Planning/Organizing – Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives.
• Quality – Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.
• Quantity – Completes work in timely manner.
• Safety and Security – Observes safety and security procedures; determines appropriate action beyond guidelines; reports potentially unsafe conditions; uses equipment and materials properly.

 

 

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

 

Language Skills

Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

 

 

Mathematical Skills

Ability to calculate and apply concepts of basic Mathematics. 

 

 

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

 

 

Computer Skills

To perform this job successfully, an individual should have general knowledge of Database software; Internet software; Spreadsheet software and Word Processing software.

 

 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.

• Walking __X___
• Running _____
• Squatting __X___
• Jumping ______
• Sitting __X__
• Standing __X___
• Lifting (10 lbs. maximum) __X__
• Speaking __X__
• Hearing __X___

 

 

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position.

• Classroom Setting __ ___
  • Inside _______
  • Outside ________

 

• Office Setting ___X____
• Loading Dock ________

 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

N/A

 

 

This is a dual role of Administrative Assistant and Clinical Coordinator.  The administrative assistant will provide office support to the nursing department, faculty, and students.  The clinical coordinator will serve as a liaison between the clinical instructors, nursing faculty, Department Head, and the affiliate clinical agencies.  The clinical coordinator will schedule and coordinate clinical rotations, maintain health records, and coordinate the onboarding processes. 

 

 

The Administrative Assistant & Clinical Coordinator will work 40 hours per week, Monday through Friday. Daily work hours may fluctuate based on the needs of the department.

 

 

 

Example of Duties

 

Essential Duties and Responsibilities include the following. Other duties may be assigned.

 

As Administrative Assistant:

• Written and electronic communication
• Securely maintain student records
• Record meeting minutes
• Manage list serves
• Liaison with vendors
• Order equipment and supplies for the department
• Secure room reservations
• Reconcile P-card statements and invoices for the department head
• Assist with nursing student orientation
• Manages survey results and other data collection 
• Coordinates Pinning Ceremony i.e., reservations, floral arrangements, programs, etc.
• Other duties as assigned

 

As Clinical Coordinator:

• Serve as liaison between the clinical instructors, nursing faculty, the Department Head, and the healthcare agencies regarding scheduling and coordination of clinical rotations.
• Arrange for orientation of new clinical instructors and faculty at clinical sites.
• Submit required documentation for ID badges, electronic health record access, and security access for students and faculty at clinical facilities.
• Perform Fit Mask testing for incoming nursing students and new nursing instructors.
• Track weekly PCR test results for students exempted from receiving the COVID-19 vaccination.
• Develop clinical grids/framework for each nursing course offered each semester. 
• Communicate with nursing faculty regarding the clinical needs for placing requests with healthcare facilities.
• Communicate with nursing faculty about the clinical sites and units awarded to Alamance Community college for the semester.
• Communicate with adjunct faculty (clinical instructors) regarding teaching needs and clinical assignments.
• Secure substitute clinical instructors as needed.
• Collaborate with faculty to coordinate clinical make-up days for students.
• Collect, review, and maintain student and faculty immunization records, CPR certification, and criminal background checks. Communicate with students regarding missing or expired documents. (Note: The clinical coordinator does not communicate positive criminal background check or drug screen results.)
• Schedule appropriate clinical rotations to assure fair and equal assignments of students for all clinical related activities.
• Other duties, responsibilities and tasks as assigned by the Department Head or dean in meeting the needs of the program, department, division, and the College.

 

Supervisory Responsibilities

This position has supervisory responsibilities.  ___X____

This position does not have supervisory responsibilities.  __________

 

 

 

 

An ACC on-line application MUST be fully completed for consideration, which includes a required letter of interest, transcript attachment. Resume attachments are welcome but will not be accepted in lieu of complete application.  

 

For faculty positions, all relevant full- and part-time teaching experience, including start and end dates of employment, should be included on the application. Also, all relevant full- and part-time work experience related to the teaching discipline should be included on the application, including start and end dates.

 

For non-faculty positions, all relevant full- and part-time work experience related to the position should be included on the application, including start and end dates. 

 

 

 

 

 

 

Marcella Thompson  (336) 290-0146/mthompson335@alamancecc.edu

 

 

Nicole Rone   (336) 506-4273/narone301@alamancecc.edu