Administrative Assistant- Educational Foundation

To be considered for this position, please copy and paste the following link into your browser to apply directly on our website.

https://www.schooljobs.com/careers/blueridge

The Administrative Assistant of the Educational Foundation provides critical support to the Foundation, including the Executive Director and the Board of Directors. The ideal candidate will be a problem-solver who has excellent communication skills and impeccable attention to detail. The candidate should also have experience working in an office environment, performing administrative tasks, and providing support to executive leadership. An ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position.

This key member of the Educational Foundation serves as the first point of contact for inquiries via phone, email, and in-person, providing exceptional customer service.

To be considered for this position, please copy and paste the following link into your browser to apply directly on our website.

https://www.schooljobs.com/careers/blueridge

Examples of Duties

• Manage schedule of grant proposals, reports, and donor communications.
• Coordinate meetings on behalf of the Foundation (scheduling, distributing support materials, correspondence, meeting minutes).
• Manage records in the development database (Blackbaud) and run reports as needed.
• Provide administrative support to the Executive Director.
• Draft and prepare correspondence with donors and other contacts.
• Schedule and attend foundation board meetings and support the foundation board of directors; prepare draft memoranda, correspondence, board agenda materials and other documents and reports.
• Develop and manage periodic fundraising mailings and newsletters and track and evaluate results.
• Ensure that gift acknowledgements and donor communications are sent in a timely manner.
• Maintain all development records and data and ensure their accuracy and usefulness, for both developing and analyzing strategy.
• Support the scholarship awarding process in collaboration with various college departments.
• Participate in team meetings and contribute to a positive office culture.
• Facilitate updates to the website as needed.
• Support the Executive Director in planning and executing foundation events, including fundraisers, community outreach programs, and donor appreciation activities.
• Work collaboratively to coordinate logistics for events, including venue selection, catering, and materials preparation.

Additional Duties and Responsibilities:
Participate in establishing, supporting, and implementing departmental goals.
Ensure compliance and confidentiality with all policies and procedures of the College, NC Community College System, the Educational Foundation, and applicable state and federal agencies.
The duties listed above are intended to describe the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar or related.

Qualifications

Education and Experience
Successful completion of an associate degree program in a related field required. At least (3) years of progressively responsible administrative support experience, at least one of which supporting a department head or higher; or an equivalent combination of training and experience. A bachelor’s degree is preferred.

Skills and the Know-How
Possess strong personal and professional integrity, excellent verbal and written communication skills.
Demonstrated proficiency using Microsoft Office Suite or similar products, database systems, College email and website, and other computer applications associated with the position.
Ability to work independently and collaboratively within a team.
Highly motivated, adaptable, and able to manage competing priorities.
Strong interpersonal skills with a focus on customer-service.
Comfortable handling confidential information.

Additional Information

Physical Demands:

The ability to perform all duties associated with the position including, but not limited to: lifting, prolonged standing, sitting, bending, stooping, and operating or performing work with associated tools and machines.

Blue Ridge is an Equal Employment Opportunity Institution

To be considered for this position, please copy and paste the following link into your browser to apply directly on our website.

https://www.schooljobs.com/careers/blueridge