Administrative Assistant Student Affairs

• An associate’s degree from a regionally accredited institution
• Clerical or recordkeeping experience; experience in higher education setting preferred
• Proficiency in the MS Office Suite is imperative; knowledge of Datatel Colleague is preferred
• Ability to work in a busy, high-traffic environment
• Confidentiality is imperative; must adhere to FERPA regulations
• Strong organization skills with attention to detail
• Excellent communication and customer service skills necessary

General Function:  Under minimum supervision, the Administration Assistant for Student Affairs works as a collaborative team member providing administrative support to facilitate efficient operation of the Student Affairs division.  Duties include but are not limited to:  managing the day-to-day operations of the office, organizing and maintaining records and supplies, planning and scheduling meetings/appointments, managing projects, collecting and reporting data, preparing and editing correspondence and reports, coordinating travel arrangements, and providing quality customer service to students, faculty, staff, alumni, and guests.

Duties and Responsibilities:

• Disseminate general information and provide high-quality customer service not limited to students, faculty, staff, alumni and guests
• Sort, date stamp, and distribute Student Affairs mail
• Maintain traffic statistics (email and in-person office visits) identifying emerging trends
• Disseminate Student Affair satisfaction surveys. Collect, and report results
• Provide administrative support for all departments under the Student Affairs division including Admissions, Records and Enrollment Management, Financial Resources, Disability Resources, Student Life, and Academic Support & Learning Resources
• Assist in coordinating and facilitating activities and events of the Student Affairs division
• Serve as marketing representative for the Academic Affairs division, create, submit, tracking completion of division projects
• Process and track budgetary documents, including but not limited to departmental requisitions, budget transfers, supply orders, checks, and travel requests
• Collect and process division timecards and updates availability calendars
• Submit maintenance request work orders and serve as designated point person for equipment and physical plant needs within the Student Affairs division
• Take notes at Director and Division meetings
• Participate in professional development activities to maintain knowledge of current BCC policies and procedures
• Participate in evening and weekend recruiting and registration events throughout the academic year
• Serve on committees and assist with any other duty as required

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