Employer
Rockingham Community College
Job Location
On-Site
Salary Grade
Benefits
Full-Time Benefits; NC Retirement System (TSERS)
Job Reports To
Vice President for Academic Affairs
Job Category
Executive/Administrative/Managerial
Application Period
Opens:
Closes: 05/05/2025
Target Start Date
Expected Work Hours
38
Employment Type
Full-time Staff
Minimum Qualifications
Associate degree in business/office administration or related area from an accredited institution; Three years administrative office experience.
Preferred Qualifications
Community College experience; Colleague experience
Position Description
Job Duties
Administrative Responsibilities
- Coordinate the preparation of confidential correspondence, reports, special projects and other materials
- Maintain and update official documentation and communication for students, faculty, and staff
- Maintain and update official documentation from the North Carolina Community College System and external regulatory agencies
- Analyze faculty workload documentation for compliance
- Examine part-time employment packets for completeness
- Prepare instructional contracts for part-time faculty and staff
- Analyze instructional contracts and timesheets for part-time faculty and staff
- Research, compile, and summarize data and information for day to day operation and special projects/reports
- Support relevancy of faculty rosters, faculty credentials, planning units, and other accreditation documents
- Provides Informer Reports to support curriculum management (Requisite MisMatch Report (Student Development Support), Instructional hour, Census date, Official enrollment, Budget, Attendance)
- Evaluate budget spreadsheets for academic programs
- Serve as back-up to Program Accountability Specialist (Credit) for curriculum management (program of study and schedule build) and Program Accountability Specialist (non-credit)
- Participating in community college sponsored or endorsed professional/personal development activities
- Pursue professional development courses, seminars, workshops, and activities to enrich and/or enhance the quality of support provided to Academic Affairs
- Represent Academic Affairs to campus and community constituents when necessary
- Provide appropriate support to other areas of the campus as necessary
General Clerical
- Coordinate and direct incoming telephone calls; receive and greet visitors, and direct inquiries and requests for the VPAA
- Prepare and coordinate written requests by students (course repeat and student complaints) for VPAA review
- Monitor and reconcile leave reports and time sheets
- Record, prepare, and disseminate meeting minutes
- Schedule appointments and maintain accurate appointment calendar
- Receive, sort, and distribute all incoming and outgoing correspondence
- Review correspondence from other departments for the VPAA’s signature
- Respond to letters and correspondence of a routine nature
- Maintains the academic and administrative calendars
- Organize performance evaluations of faculty and staff
- Coordinate travel requests for faculty and staff
- Complete supply and equipment order through the e-procurement system for academic affairs
- Assisting in the planning and coordination of special events and meetings
- Responsible for serving on campus committees when appropriate or requested
Perform other related duties assigned.
How to Apply
Apply online at https://rockinghamcc.edu/about/employment/