Administrative Secretary, Student Services

• Two years of secretarial experience and an Associate’s degree in Office Technology or related field
• An Associate’s degree from an accredited college with a concentration in office technology or related.

• Prepare and proofread a wide variety of reports, letters, memos, and statistical charts; independently compose correspondence related to responsibilities assigned.
• Participate in the duties relating to administration of a division; may assist in preparing comprehensive reports, preparing minutes of meetings, compiling annual budget requests, and recommending expenditure requests for designated accounts.
• Manage office support functions; coordinate the work activities of clerical staff on projects requiring division-wide input; review work for accuracy.
• Screen office and telephone callers; respond to complaints and requests for information on regulations, courses, deadlines, procedures, and precedents relating to responsibilities assigned; receive and route mail.
• Perform administrative duties within the clerical support system; supervise the ordering and storage of appropriate supplies; monitor budget as assigned; recommend improvements in work flow, procedures, and use of equipment and forms.
• Coordinate and participate in a variety of office operations; perform special projects and assignments as requested.
• Maintain calendars of activities, meetings, and various events; coordinate activities with other divisions, departments, the public, and outside agencies.
• Organize and maintain complex filing systems.
• Perform general clerical work including filing, scheduling appointments and meetings, and processing reimbursement requests.
• Correspond and distribute information and files on the College’s networking system.
• Operate a variety of office equipment including a computer; input and retrieve data and text; organize and maintain data storage and filing as needed.
• May take minutes of meetings attended and transcribe as necessary.
• Coordinate travel arrangements for assigned management staff as needed.
• Perform related duties as assigned.

https://faytechcc.peopleadmin.com/postings/8444

Human Resources

910-678-7342