Assistant Registrar

• Bachelor’s degree in computer science, management information systems, business administration, or related areas.
• Must have excellent human relations skills and be able to work with a variety of individuals (students, instructors, administration, and the general public).
• Good analytical skills, attention to detail, the ability to communicate effectively, good organizational skills, and the ability to work with deadlines are essential.
• Advanced computer skills required, including Microsoft Office software (Excel, Access, and Word), budget, and database management.
• Weekends, evenings, and occasional overnight travel are part of the work schedule for this position.

• A minimum of 2 years’ experience.
• Preferred experience with student records management, registration processes, student information systems, reporting and data analysis, and customer service and student support.

The Assistant Registrar supports the Registrar in managing student registration, academic records, and enrollment services. This role involves assisting faculty, staff, and students with registration issues, processing high school dual enrollment admissions, transcript evaluations, managing schedule changes, and ensuring compliance with institutional policies. The Assistant Registrar also serves as acting Registrar in their absence, assuming responsibility for all registrar duties to maintain continuity of operations.

1. Assist with the registration process and problem-solving for faculty, staff, and students. Includes managing waitlist, student portal assistance, registration hotline, section splits and changes, class cancellations, and schedule corrections. 
2. Process Career and College Promise admissions and registrations, handle Early College High School registrations, manage schedule changes, run reports, and distribute grades.
3. Evaluate and record transfer credit from incoming transcripts.
4. Process “No Show” and “Non-payment” purges to remove students from rosters and the course management system.
5. Communicate instructions and deadlines to faculty. Assist faculty with the grading process, attendance, and student reinstatements. 
6. Monitor the final grading process and completion.
7. Assist the Financial Aid and Business Office in student account adjustments.
8. Reconcile the prerequisite report and remove students from classes.
9. Serve as acting Registrar in the Registrar’s absence, assuming responsibility for all Registrar duties and ensuring continuity of operations.
10. Performs other related duties as assigned.