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Position Description
The Business Support Specialist, Financial & Administrative Services provides technical and administrative support to the Executive Vice President, Financial & Administrative Services. The Division provides support functions that include physical plant services, human resources, information technology, and financial and administrative services. This position reports directly to the Executive Vice President and has the following responsibilities:
Maintains the calendar/meeting schedule of the Executive Vice President, Financial & Administrative Services to ensure a balance between open-door policy versus time in the office for visioning/detail
Performs all construction reporting in Interscope
Completes purchase orders for the division
Data entry of all construction invoices and payments
Data entry of utilities
Completes annual insurance renewal forms
Assists with fixed assets processing
Plans and coordinates divisional and regional meetings
Assists the Business Office as needed in daily operational accounting functions
Assists the Coordinator, Internal Control & Special Projects monthly with grant billing copies
Sorts and distributes mail; maintains files, office machines and supplies; processes purchase requests, invoices and travel forms; generates and distributes reports
Assists in preparation of reports for the North Carolina Community College System Office
Assists students, visitors, faculty and staff
Communicates appropriately with College and community personnel while ensuring appropriate confidentiality
Performs data entry and maintains current information in Colleague
Serves on College committees
Attends College and division meetings and events
Performs other tasks as assigned that support the mission and initiatives of the College
Position Qualifications
Required:
Associate’s degree from a regionally accredited institution
Minimum two years of experience in administrative and data support-related work
Skill in the use of computers and commitment to using technology
Familiarity with MS Office
Excellent oral and written communication skills
Strong organizational and time management skills
Ability to thoroughly assess needs of individuals and exercise good judgment in decision-making
Ability to work effectively and collegially with others
Familiarity with and appreciation for the mission of a comprehensive community college
Effectiveness in the following College organizational competencies:
– Translating College purpose, values, and vision into organizational action
– Collaborating and facilitating
– Creating and innovating
– Anticipating and responding to change
– Providing vision and leadership
Preferred:
Associate degree in Accounting
Experience with Datatel Colleague System
How to Apply
schooljobs.com/careers/davidsondavie
