College and Career Readiness Support Coordinator/Administrative Assistant

Employer

South Piedmont Community College

Job Location

Located primarily on the OCH Campus in Monroe, NC.

Salary Grade

Commensurate with education and experience

Benefits

Full-Time Benefits

Job Reports To

Dean of the School of College and Career Readiness

Job Category

Technical & Paraprofessional

Application Period

Opens: 10/07/2024

Closes: 12/31/2024

Target Start Date

01/06/2025

Expected Work Hours

40 hours per week

Employment Type

Full-Time

Minimum Qualifications

· Associate’s degree

· Excellent customer service skills

· Demonstrated high degree of accuracy and attention to detail

· Current certification for Test of Adult Basic Education (TABE) and/or CASAS administration or the ability to become certified within three (3) months of employment

· Excellent oral and written communication skills

· Prior administrative/clerical experience

· Proficiency in Microsoft Office Suite

· Evidence of the ability to multi-task effectively

Preferred Qualifications

· Bachelor’s degree

· Bi-lingual

· Experience working with data management systems

· Demonstrated ability to manage and complete time-sensitive projects that involve large quantities of information/data

· Evidence of effective problem-solving, critical thinking, and decision-making skills

· Personal and professional integrity that communicates a sense of mission, leadership, and ability to self-start

· Evidence of ability to relate and communicate well with individuals from all socio-economic levels and ethnic groups with respect and sensitivity

· Evidence of a career that includes flexibility and willingness to change; open-mindedness, fairness, and the ability to see multiple perspectives; a willingness to take risks; and accept responsibility for professional and personal growth

Position Description

Job Description

The College and Career Readiness (CCR) Support Coordinator/Administrative Assistant is a full-time, 12-month position located primarily on the OCH Campus in Monroe, NC. Under the direction of the Dean of the School of College and Career Readiness, the CCR Support Coordinator/Administrative Assistant provides comprehensive administrative support to all areas of CCR and coordinates with CCR administration, instructors, and staff to support the fundamental operations of each department.

Job Duties

· Provides administrative support for all areas of College and Career Readiness

· Serves as the first point of contact for CCR visitors and students and provides excellent customer service to all stakeholders

· Assists with intake and assessment activities

· Maintains all necessary assessment credentials

· Develops and maintains course-related documents including course authorizations, course sign-in sheets, attendance rosters, instructor contracts, and instructor time sheets; supports part-time instructors with paperwork concerns

· Processes all full and part-time instructional and non-instructional contracts

· Manages full and part-time payroll documentation, including federal Time and Effort reporting

· Manages Adult High School transcript requests

· Processes departmental supply and equipment orders and maintenance requests

· Coordinates CCR course survey distributions

· Coordinates CCR course scheduling in 25Live or other scheduling software

· Manages and communicates departmental updates including meeting minutes, departmental event calendars, etc.

· Works with Program Performance & Accountability (PP&A) staff to balance, finalize, and report all required course-related documentation

· Works with PP&A to prepare documentation for annual state auditing visit

· Manages FERPA documentation for CCR programs

· Manages minor release documentation

· Tracks and maintains class visit documentation to ensure compliance

· Coordinates high school equivalency graduation ceremonies

· Participates in local, state, and national professional development opportunities, as appropriate

· Maintains CCR-related social media marketing accounts

· Actively participates in College committees and activities, including (but not limited to), Planning Councils, Advisory Boards, other College committees, College activities and events, and College-related community activities and events

· Demonstrates a high-level of professionalism, innovation, collaboration, and institutional commitment in all actions

· Performs other duties as assigned by the Dean of the School of College and Career Readiness

How to Apply

Apply online at https://jobs.spcc.edu/postings/3193. Position is open until filled.

Contact Info

employment@spcc.edu or 704-272-5335