Curriculum Specialist

Employer

Cape Fear Community College

Job Location

Wilmington, NC

Salary Grade

Benefits

Full Time Benefits

Job Category

Executive/Administrative/Managerial

Application Period

Opens: 01/24/2025
Closes: 03/31/2025

Target Start Date

Expected Work Hours

Full Time

Employment Type

Full Time

Minimum Qualifications

Minimum Education/Training:

  • Associate Degree in an information technology or related field. 

Minimum Experience:

  • Demonstrated experience working with courses and sections as well as academic programs of study in Ellucian Colleague.

Preferred Qualifications

Preferred Education/Training, Experience, Skills:

  • Bachelor degree in an information technology or related field.

Position Description

DEFINITION:

The Curriculum Specialist supports the work of the Instructional Operations Unit primarily by assisting with the scheduling and building of curriculum class sections as well as the maintenance and upkeep of curriculum spaces in Ad Astra. Additionally, the Curriculum Specialistsupports the maintenance and modification of curriculum programs, tracks, and courses; the maintenance of current and accurate curriculum information in the college’s local computer systems; the production of the college’s academic catalog and student handbook; the maintenance of records of curriculum modifications processed through the college’s Curriculum Committee. This position works closely with the Instructional Services Specialist with coordinating and scheduling Economic Workforce and Development and curriculum classes.

SUPERVISION RECEIVED AND EXERCISED:

  • Receives general supervision from the Director, Institutional Effectiveness
  • Exercises no supervisory duties

 

Duties & Responsibilities (Essential Functions)

 

ESSENTIAL AND OTHER IMPORTANT FUNCTIONS STATEMENTS:

Essential and other important responsibilities and duties may include, but are not limited to, the following:

Essential Functions:

  • Ensures the accurate and timely entry of curriculum course sections in Ellucian Colleague for each academic term.
  • Maintains the Schedule Production Calendar in coordination with deans, department chairs, and Program Directors, keeping it current and accurate to ensure schedules are received, entered, proofread and ready for registration.
  • Proofs the input of classes for accuracy and creating and maintaining reports in Entrinsik Informer to ensure accuracy of meeting times, census dates, start and end dates, financial information, billing information, locations, instruction method, capacity, and instructors prior to registration and again before the start of each instructional term.
  • Responds to requests for classroom scheduling for curriculum, continuing education, and partnering institutions’ instruction; assists other scheduling technicians and departments in managing instructional classrooms for higher utilization.
  • Assists with creating and maintaining reports on class schedules, campus schedules, student enrollment, report scheduling, and faculty schedules as needed by curriculum and continuing education administrators.
  • Provides training and assistance in the scheduling of courses and programs for department chairs, administrative assistants, and other constituents as needed.
  • Utilizes and maintains accurate and current information on the Ad Astra platform. 
  • Ensures curriculum courses are scheduled in appropriate classrooms; make changes as needed.
  • Assists with blocking off and opening classrooms as needed to serve the needs of the college.
  • Coordinates with other Ad Astra approvers and schedulers to write procedures and work with the team to ensure that campus space and training needs are met. 
  • Maintains and updates curriculum courses in Ellucian Colleague.
  • Assists with the modification of curriculum programs of study in the NCCCS System Office ERP as needed.
  • Assists with the modification, and maintenance of curriculum programs of study in Ellucian Colleague as needed. 
  • Assists with the production of the college’s academic catalog, including programs of study and course descriptions. 
  • Ensures accurate and timely completion and transmission of the curriculum space utilization information.
  • Works closely with the Instructional Services Specialist to coordinate the space utilization report before transmission. 
  • Collaborates with the Instructional Services Specialist to cross train on different scheduling platforms used for both curriculum and Economic and Workforce Development (EWD) classes. 

Other Important Functions:

  • Ensures the timely and accurate processing of all schedule requests and revisions 
  • Ensures accurate course meeting times, census dates, start and end dates, financial information, billing information, locations, instructional method, capacity, and instructor assignments.
  • Maintains and makes available to appropriate staff detailed records of schedule modifications and/or curriculum programs of study and courses.
  • Assists with curriculum modifications in the System Office and local ERP in accordance with NCCCS and CFCC guidelines as needed. 
  • Assists with ensuring that all curriculum modifications are accurately represented in the college’s academic catalog. 
  • Performs other related duties and responsibilities as assigned.

 

Qualifications

 

QUALIFICATIONS:

Knowledge of:

  • NCCCS System Office ERP (Colleague)
  • Principles and procedures of record keeping
  • Pertinent Federal, State, and local laws, codes and safety regulations
  • Recent technology, developments, current literature and sources of information related to scheduling and events at CFCC
  • Course and Section building in the local ERP (Colleague)
  • Academic program of study creation, modification, and approval processes in the NCCCS System Office ERP (Colleague)
  • Academic program of study creation, modification, and maintenance processes in the local ERP (Colleague)
  • Curriculum course modification and maintenance processes in the local ERP (Colleague)
  • Information technologies, including programs such as MS Excel, MS Access, SPSS, and SAS Analytics
  • Ad Astra Scheduler

Ability To:

  • Understand and interpret pertinent State Education and Administrative codes, policies, and procedures.
  • Complete complex schedule, course, section, and curriculum modifications in the System Office and local ERP in an accurate and timely manner.   
  • Maintain detailed and accurate records.
  • Stay current with all curriculum modifications and program updates initiated at the system and college level.
  • Communicate complex information professionally, succinctly, and clearly via email, phone, and in person.
  • Provide excellent customer service to stakeholders within and outside of the college.
  • Maintain positive and optimistic outlook.
  • Perform well under pressure and seek opportunities to assist Instructional Operations Team members.
  • Establish and maintain cooperative working relationships with those contacted in the course of work
  • Interpret and apply CFCC goals, objectives, policies, procedures, rules, and regulations
  • Maintain effective audio-visual discrimination and perception needed for:
    1. Making observations
    2. Reading and writing
    3. Communicating with others
    4. Operating assigned equipment
    5. Handling varied tasks simultaneously
  • Maintain physical condition appropriate to the performance of assigned duties and responsibilities, which may include the following:
    1. Standing or sitting for extended periods of time
    2. Operating assigned equipment
    3. Handling varied tasks simultaneously 
    4. Bending, stooping, climbing, or lifting up to 50 pounds
  • Maintain mental capacity, which allow the capability of:
    1. Making sound decisions
    2. Responding to questions
    3. Demonstrating intellectual capabilities

EXPERIENCE AND TRAINING GUIDELINES:

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be:

Minimum Education/Training:

  • Associate Degree in an information technology or related field. 

Minimum Experience:

  • Demonstrated experience working with courses and sections as well as academic programs of study in Ellucian Colleague.

Preferred Education/Training, Experience, Skills:

  • Bachelor degree in an information technology or related field.

 

Supplemental Information

 

  • This position REQUIRES UNOFFICIAL TRANSCRIPTS AND/OR TRAINING CERTIFICATIONS be submitted in addition to the application. Please have these documents ready to upload when applying.
  • Candidates are required to submit OFFICIAL TRANSCRIPTS for all degrees obtained prior to their first day of work or hire date. If highest level of education is High School diploma or equivalent, proof of completion is required.
  • Candidates who have obtained their education outside of the US and its territories must have their academic degree(s) validated, at their own expense, by an outside credential evaluation service as equivalent to the Baccalaureate or Master’s degree conferred by a regionally accredited college or university in the United States.  
  • To claim veterans’ preference, all eligible persons shall submit a DD Form 214, Certificate of Release or Discharge from Active Duty, to Human Resources during the application process. Human Resources will verify eligibility.

 

STATEMENT OF NON-DISCRIMINATION

Cape Fear Community College, its faculty and staff, and the Board of Trustees are fully committed to the principles and practice of equal employment and educational opportunities. The College does not discriminate against applicants, students, or employees in any programs and activities provided on the basis of race, color, national origin, sex (including pregnancy and sexual orientation), gender (including gender identity and status as a transgender or transsexual individual), disability, religion, age, genetic information, veteran status or any other protected status as required by Title IX of the Educational Amendments of 1972, Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964 and any other applicable statutes and CFCC policies.

How to Apply

Apply online at CFCC Careers

Contact Info

200 West Jones Street Raleigh, North Carolina 27603

(919) 807-7100