Duties |
- Serves as the primary administrative partner to the Vice President of Operations / CIO, managing high-level tasks such as calendar coordination, scheduling meetings, preparing reports, travel arrangements, correspondence, and executive communications.
- Acts as a liaison between the VP and senior leaders across the college, responding courteously and efficiently to inquiries, providing guidance or referrals, and fostering a service-oriented environment, and ensuring smooth communication and alignment with institutional goals.
- Provides administrative assistance to department heads across all operational areas, including managing shared documentation, ensuring efficient coordination and communication, and supporting cross-functional initiatives.
- Assists with the preparation of reports, financial documentation, and compliance tracking specific to each department’s operational needs.
- Coordinates interdepartmental workflows, ensuring efficiency in information-sharing, task management, and procedural consistency.
- Supports timekeeping and payroll-related administrative tasks by collecting and verifying timesheets, ensuring timely approvals, and acting as a liaison with HR or payroll for corrections or adjustments.
- Assists in tracking division budgets, processing invoices, handling purchase orders, and supporting financial reporting for multiple areas.
- Serves as a backup to the primary Executive Assistant handling Board of Trustees matters, including preparing board packets, scheduling meetings, and recording official minutes.
- Coordinates logistics for division-wide and campus-wide events, including facilities set up, catering, technology needs, and guest accommodations.
- Maintains current knowledge of relevant federal, state, and institutional laws, policies, and procedures that apply throughout the College, proactively recommending adjustments and actions.
- Handles sensitive information and confidential records with discretion and ensures compliance with institutional security policies and data privacy.
- Organize meetings, prepare agendas, take minutes, and follow up on action items for internal and external stakeholders.
- Contributes to the College Vision, Mission, Values, and RISE statement.
- Supports workforce diversity in all its aspects.
- Performs other duties as assigned.
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