Finance Senior Specialist – Accounts Receivable Lead

 

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

 

Education and/or Experience

Associate’s degree or equivalent from two-year college or technical school in Business or related field, and 3-5 years related experience; or equivalent combination of education and experience.

 

 

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of organization.

 

 

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

 

 

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

 

 

Computer Skills

To perform this job successfully, an individual should have knowledge of  Accounting software;  Database software;  Internet software;  Spreadsheet software and  Word Processing software.

 

 

Certificates, Licenses, Registrations

N/A

 

 

 

N/A

 

 

 

 

 

The Accounts Receivable Specialist is responsible for accounts receivable responsibilities that include, overseeing work of Financial Specialist, processing third party sponsorships, financial aid scholarships and awards, handling students’ accounts, completing the daily cash reconciliation and performing tasks required for an accurate accounts receivable system.

 

 

Example of Duties

 

 

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Answers accounts receivable phone inquiries, emails, and other communications.
• Manage correspondence to customers as necessary in order to update accounts.
• Manage debt collections process with the NC Department of Revenue and reconciliation of funds.
• Work closely with Financial Aid Department to process refunds to students, verify General Ledger accounts and billing for reimbursement; Run FA transmittals for AR; Maintain scholarships accounts; and Process Return to Title IV/ pro-rata calculations
• Tuition Remission Report; Attend training for and process 1098-T annually for all students
• Manage company pre-pay/sponsorships (billing) and invoices to vendors
• Work in Collaboration with VA Department on Campus to process VA benefits and billing
• Serve as backup cashier
• Evaluate AR screens to match with student proper balance
• Attend training sessions as needed, and document/improve processes continuously
• Process tuition and fee refunds after verifying the accuracy of refund amounts
• Reviews online web payments, in-person payment methods, EFT on a daily basis
• Maintain student records in accordance with laws and regulations.
• Manages main Business Office Email for student and sponsor communication.
• Works in collaboration with Finance Specialists – Cashiers.
• Assists with related special projects, as required.

 

 

Competencies

 

To perform the job successfully, an individual should demonstrate the following competencies:

 

Analytical – Collects and researches data.

 

Continuous Learning – Assesses own strengths and weaknesses; seeks feedback to improve performance; pursues training and development opportunities; strives to continuously build knowledge and skills; shares expertise with others.

 

Job Knowledge – Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively.

 

Use of Technology – Demonstrates required skills; adapts to new technologies; troubleshoots technological problems; keeps technical skills up to date.

 

Problem Solving – Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully.

 

Customer Service – Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service ; responds to requests for service and assistance; meets commitments.

 

Communications – Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods.

 

Cooperation – Establishes and maintains effective relations; exhibits tact and consideration; offers assistance and support to co-workers; works cooperatively in group situations.

 

Oral Communication – Listens and gets clarification; responds well to questions; participates in meetings.

 

Teamwork – Gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests.

 

Written Communication – Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.

 

Diversity – Shows respect and sensitivity for cultural differences; promotes a harassment-free environment.

 

Ethics – Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and principles; upholds organizational values.

 

Organizational Support – Follows policies and procedures; completes administrative tasks correctly and on time; supports organization’s goals and values; benefits organization through outside activities; supports affirmative action and respects diversity.

 

Adaptability – Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.

 

Personal Appearance – Dresses appropriately for position.

 

Attendance/Punctuality – Is consistently at work and on time; arrives at meetings and appointments on time.

 

Dependability – Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals.; completes tasks on time or notifies appropriate person with an alternate plan.

 

Initiative – Volunteers readily; undertakes self-development activities; asks for and offers help when needed.

 

Planning/Organizing – Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives.

 

Quality – Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.

 

Quantity – Completes work in timely manner; works quickly.

 

Safety and Security – Observes safety and security procedures; determines appropriate action beyond guidelines; reports potentially unsafe conditions ; uses equipment and materials properly.

 

Supervisory Responsibilities
This job has no supervisory responsibilities.

 

 

 

 

An ACC on-line application MUST be fully completed for consideration, which includes a required letter of interest, transcript attachment. Resume attachments are welcome but will not be accepted in lieu of complete application.  

 

For faculty positions, all relevant full- and part-time teaching experience, including start and end dates of employment, should be included on the application. Also, all relevant full- and part-time work experience related to the teaching discipline should be included on the application, including start and end dates.

 

 

 

For non-faculty positions, all relevant full- and part-time work experience related to the position should be included on the application, including start and end dates. 

 

 

Marcella Thompson  (336) 290-0146/mthompson335@alamancecc.edu

 

Nicole Rone   (336) 506-4273/narone301@alamancecc.edu