Payroll Administrator

• Associate’s degree or equivalent from a two-year college and at least two years experience. Equivalent experience in Payroll Administration may be substituted for the Associate’s degree
• Excellent interpersonal, oral, and written communication skills required
• Ability to perform each essential duty satisfactorily
• Ability to use Microsoft office to include Word, PowerPoint, Excel, and Outlook
• Knowledge of the NCCCS ERP
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations related to payroll accounting, tax withholdings, and benefits.
• Ability to write reports, business correspondence, and document procedures
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public
• Ability to solve payroll problems and deal with a variety of concrete variables in situations where only limited standardization exists
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form

• Bachelor’s Degree in Business with course work in Accountancy
• Background in Payroll Administration

GENERAL FUNCTION:

Under limited supervision of the AVP for Budget and Finance, manages all aspects of the preparation and processing of employee payroll and benefits, accompanying federal and state reports and records; prepares and processes payroll withholdings and voluntary deductions, and ensures payroll EFT is transmitted.  Serves as accounting technician and performs functions for the College’s state fund accounts.

ESSENTIAL DUTIES:

• Collects, and verifies, timesheets, including leave forms, on monthly basis
• Enters hours worked and leave taken into NCCCS ERP and verifies accuracy of   entries
• Runs employee longevity pay reports, verifies and corrects as needed, and enters longevity pay into NCCCS ERP

• Tracks third party payments (i.e. sick pay, etc.) and adjusts employee withholdings as required
• Enters garnishments and levies into payroll and remits payments to appropriate entity
• Makes necessary data changes for employee withholdings benefits (401K, 403b, SECU, and transfers)
• Works collaboratively with Human Resources to ensure new hires, terminations, and other changes entered into the NCCCS ERP are accurate
• Completes enrollment verification forms
• Reconciles and runs payroll process for full-time and part-time employees to print checks;

creates electronic transfer funds (EFT) file and transmits it to the bank; and ensures that payroll EFT is disbursed and checks issued by State mandated pay dates

• Reconciles benefits reports and initiates check requests/ EFT files for benefits payments.
• Maintains payroll files on a monthly basis, verifying for accuracy
• Makes and documents adjustments to processes and procedures
• Prepares journal entry and budget transfer forms
• Processes and transmits timely quarterly reports – 941 Employer’s Quarterly Federal Tax Return,

   Employee’s Quarterly Tax and Wage Report to Employment Security Commission

• Processes and transmits yearly reports timely – W2s for federal and state. Includes issuing

   employee W2s and summary W2 data to the Social Security Administration

• Updates Tax Tables and Employee Benefit Tables in the NCCCS ERP
• Performs other duties as assigned

Job Opportunities | Sorted by Job Title ascending | .