Payroll Specialist

The Payroll Specialist reports to the Associate Vice-President, Financial & Administrative Services and performs the following functions:

Essential Job Functions:

• Processes full-time and part-time monthly payroll and disburses monthly deduction checks utilizing Ellucian software
• Manages TimeClock Plus software for staff time entry and leave
• Provides TimeClock Plus training resources to new employees
• Maintains and documents all payroll and leave records
• Identifies gaps in processes and recommends efficiencies
• Monitors related salary and fringe benefit budgets for all funds
• Works collaboratively with Human Resources
• Communicates with college staff regarding payroll information
• Coordinates with respective divisions across campus to make sure payroll is submitted to Payroll Services in a timely manner
• Documents and updates procedure manual for payroll processes
• Processes federal, state and local payroll reporting, including income taxes, FICA taxes, retirement, W-2s, etc
• Assists with the processing of paper checks with positive payment file, supporting documentation and distribution/mailing of checks
• Manages deposits and daily reports for student ID cards
• Provides data entry, filing, record retrieval, and reporting both manually and electronically   
• Provides general assistance to staff members in the division by preparing documents, spreadsheets, reports, data queries, and other tasks as needed for special projects
• Works collaboratively with administrative support staff to develop cross-training opportunities and knowledge sharing
• Maintains office equipment and inventory of supplies
• Supports the mission, vision, and values of the College and attends College events and meetings
• Performs other duties as assigned that achieve the mission and initiatives of the college

schooljobs.com/careers/davidsondavie