Specialist, Purchasing and Equipment

 Required:

• Associate degree in business administration, accounting, office technology, or related field from a regionally accredited institution; OR any equivalent combination of training and experience which provides the required skills, knowledge and abilities to perform assigned work.
• Two (2) years’ work experience in purchasing or business-related field.
• Five (5) years’ customer service experience.
• Possession of and ability to maintain a valid driver’s license.

Special Requirements:

• Possession of or ability to obtain NC Contract Management Certification within one year of hire.

Preferred:

• Experience with eProcurement
• Proficiency in computerized spreadsheets

Position Summary:

Under general supervision, the Purchasing and Equipment Specialist provides focused support to the Purchasing and Equipment Coordinator, primarily assisting with purchasing and equipment management. This role also contributes to the overall efficiency of the business office by supporting general accounting tasks and business office functions, such as cashiering, while maintaining the accuracy and integrity of financial records and data. 

The Specialist reports directly to the Purchasing and Equipment Coordinator and does not supervise personnel.

Essential Duties and Responsibilities:

• Provide substantial support to the Purchasing and Equipment Coordinator in managing procurement processes, including processing requisitions via eProcurement, verifying commodity codes and quotes, and ensuring compliance with State Term Contract and delegation requirements. Research vendors for optimal pricing and generate purchase orders for distribution.
• Assist in administering the bidding process for equine services and specialized program services and commodities, adhering to special delegation protocols. Oversee purchasing bids exceeding delegation limits in partnership with NC Purchasing and Contract. 
• Support P-card management by monitoring compliance, distributing statements, reconciling logs, and ensuring timely payment. Address transaction discrepancies as directed by the supervisor. 
• Assist with maintaining accurate equipment inventory and equipment inventory records, including asset tagging, tracking equipment additions, disposals, and relocations in Colleague. 
• Assist with surplus equipment disposal through recycling, cannibalization, or sale via NC Surplus Property or GovDeals. Manage all buyer communications. 
• Assist with preparation of Procurement Performance Measures for Eagle reporting and monthly equipment audit reports and related documentation. 
• Assist with preparation and submission of quarterly MCC HUB reports to the State HUB Office, promoting the use of HUB vendors where feasible.
• Assist with purchasing and equipment year-end processes such as supply inventory, closing purchase orders, and asset depreciation. 
• Assist with preparation and submission of annual Purchasing Flexibility and Procurement Performance Measures reporting.
• Utilize, create, and manage Informer reports for tracking assets, depreciation, and vendor data. 
• Serve as a backup for cashiering functions, including receipting student tuition and miscellaneous payments, balancing transactions, closing cashier sessions, and preparing bank deposits.
• Perform general business office duties as assigned.
• Recommend updates to policies and procedures related to purchasing and equipment, including additions, removals, and revisions.
• Complete all required training mandated by MCC, NC eProcurement, and the NC Department of Administration, Division of Purchase and Contract.
• Ensure purchasing and equipment templates are up-to-date and aligned with current processes.
• Provide eProcurement and purchasing training sessions and create step-by-step tutorials for new and existing users.
• Other duties as assigned.

Specialist, Purchasing and Equipment | Job Details tab | Career Pages

Morgan R. Price, Executive Director of Human Resources

Martin Community College
1161 Kehukee Park Road, Williamston, NC 27892
Phone – 252.789.0224  

humanresources@martincc.edu