Workforce Innovation and Opportunity Act - Adult Education and Family Literacy Act (WIOA - AEFLA)

Workforce Innovation and Opportunity Act - Adult Education and Family Literacy Act (WIOA - AEFLA)

Grants and Compliance

On July 22, 2014, the Workforce Innovation and Opportunity Act-Adult Education and Family Literacy Act (WIOA-AEFLA) was signed into law.  The North Carolina Community College System Office is the designated state agency responsible for the allocation of federal and state funds under this Act. The College and Career Readiness Unit, under the NCCCS Programs and Student Services Division, provides leadership, oversight, professional development, technical assistance, and monitors and evaluates programs funded through WIOA-AEFLA grants.

In January 2018, the North Carolina Office of Adult Education opened a multiyear grants competition to eligible providers as required by WIOA Title I, § 463.20. Grant funds made available under section 222 (a)(1) of the Act, to NCCCS, required a competitive grant process to award funds to eligible providers to enable the them to develop, implement, and improve adult education and literacy activities within the State. In conducting the competitive grant process, the System Office ensured that all eligible providers had direct and equitable access to apply and compete for grants or contracts. Upon receipt of applications, the first step was for the local Workforce Development Board to review the extent to which the application is aligned to local workforce priorities. The grant applications were then returned to the System Office for evaluation by external grant review panels. Each application was evaluated by a rubric addressing the 7 requirements and 13 considerations of the WIOA, Title ll Adult Education and Family Literacy Act. Those grant applications that successfully met the competitive criteria were recommended to the State Board of Community Colleges for funding.

A subrecipient of the funds must be an eligible institution that has demonstrated effectiveness in providing adult education and literacy activities that may include: a local education agency; a community-based organization or education agency; a volunteer literacy organization; an institution of higher education; a public or private nonprofit agency; a library; a public housing authority; a nonprofit organization that is not described previously and has the ability to provide literacy services to eligible individuals; a consortium or coalition of agencies, organizations, institutions libraries, or authorities described previously; a partnership between and employer and an entity described above. All funded providers are expected to meet or exceed the State negotiated target for measurable skill gains. An eligible applicant must have demonstrated effectiveness as required for each Title II grant (231, 225, 243). The funding authority for these grants is the Workforce Innovation and Opportunity Act (WIOA) of 2014, Title II, Adult Education and Family Literacy Act. As required by WIOA Title I, section 463.20, the North Carolina Office of Adult Education opened a multi-year grant competition. Grant funds made available under section 222 (a)(1) of the Act, to NCCCS, required a competitive grant process to award funds to eligible providers to enable them to develop, implement, and improve adult education and literacy activities.

WIOA Title II Compliance

Recipients of federal grants either directly or through a pass- through agency, must meet specific compliance measures as conditions of the federal award. WIOA Title II adult education and literacy funds in North Carolina are administered through the Community College System Office, which is responsible for compliance guidance and monitoring. The term "compliance measures" includes, but is not limited to, the application process, financial management, time and effort reporting , cost allowability, program oversight, and audit resolution.

This page includes guidance documents, training aides, and reporting forms for the various elements of compliance.

 

Guidance Documents

 

The guidance documents listed below provide the policies and procedures required by the North Carolina Community College System (NCCCS) Office of Adult Education. It is recommended that all employees carefully review the documents to ensure that all processes are followed.

Risk Assessment

Beginning in January of 2018, the CCR unit, monitors all expenditures, data, and time and effort reporting according to the level of oversight indicated by the Risk Assessment conducted on all funded providers. This data may be monitored monthly, quarterly or twice a year.  These results are reviewed with the providers and technical assistance or professional development provided as may be indicated.

As part of our federal compliance process, we are required to conduct a Risk Assessment on each provider before grant funds can be awarded. The purpose of this assessment is to furnish the NCCCS state staff with information that will help in monitoring potential risk factors associated with grants awarded to providers.  A risk assessment for eligible subgrantees will be performed by the North Carolina Community College System Office on an annual basis prior to grant award disbursements.

Risk Assessment policy

2018-2019 Title II Risk Assessment

 

Cost Allowability

The Cost Allowability document serves as a reference for providers that wish to purchase items using Federal grant award funds. The document addresses 55 items of allowability when using Federal grant award dollars to make expenditures.

Cost Allowability

 

Budgets

Title II WIOA funds for Adult Education and Family Literacy are distributed by the NC Community College System according to a formula adopted by the State Board of Community Colleges in February 16, 2018. These programs are funded under Section 231(AEFLA), 225 (C&I), and 243 (IELCE) of the Workforce Innovation and Opportunity Act (WIOA). These funds are intended to supplement an organization’s adult education activities. The funding formula is the recommendation of a committee that was made up of representatives from urban and rural community-based organizations and community colleges. Beginning with the 2018-2019 award year, funding will be awarded to all eligible providers under this new formula and all grants will be awarded on a competitive basis for a three-year period. The formula has 3 components:

  1. Base: 15% of available funding will be allocated for base funding to be distributed equally across providers. The base component is available to providers who received a FY 2017-18 allocation and to new providers.
  2. Access: 50% of available funding will be allocated for access and will be available only to providers who received a FY 2017-18 allocation and submitted data. Access will be determined by contact hours of participants within 3 weighted tiers:

Tier A – Weight 5: Beginning Adult Basic Education Literacy, Beginning Adult Basic Education, Beginning English as a Second Language (ESL) Literacy, Beginning ESL

Tier B - Weight 4: Low Intermediate ESL, High Intermediate ESL, Low Advanced ESL, High Advanced ESL, Low Intermediate Adult Basic Education, High Intermediate Adult Basic Education

Tier C – Weight 3: Adult Secondary Education Low, Adult Secondary Education High

3. Performance: 35% of available funding will be allocated for performance. Performance allocations will be determined by the number and percentage of basic skills participant periods of participation with a measurable skills gain. (Under federal regulations, a period of participation begins when a participant enters the program and does not end until a participant exits the program. If a student has 12 or more contact hours during this time, the student is classified as a participant within a period of participation. Measurable skills gains are required by WIOA and are used to demonstrate participants’ progress toward achieving a credential or employment.) This allocation will be available only to providers who received a FY 2017-18 allocation and submitted data.

The finance office uses the list of providers successfully meeting the competitive criteria and calculates, according to the approved formula, their allocation. This information is furnished to CCR staff and a budget item is prepared for approval by the state board. Upon approval, successful applicants are notifed with their allocation and reporting requirements.  Unsuccessful applicants are also notified.

The budget documents must include all cost associated with providing literacy services to adult learners under the Title II Adult Education and Family Literacy Act (AEFLA). Please note, the budget may include both the federal and non-federal share.

Budget package

NCCCS 2-34 Budget Approval Form Example

The Budget Approval Process

 

Time and Effort

The Time and Effort document provides guidance about the employees that should complete and submit reports to the North Carolina Community College System Office. If Federal grant awards and/or matching funds are utilized to support salaries either in full or partially, time and effort reports must be compiled and reported.

Monthly Reporting Policy

Semi-annual Reporting Policy

 

Forms

 Please review the documents listed below, as many will be submitted to the NCCCS System Office. Forms will be updated regularly, to ensure that providers have access to current information.

Monthly Time and Effort

 Semi-Annual Time and Effort

 

Presentations

The presentations and recordings listed are artifacts of webinars held during the program year. The presentations and recordings listed below should be used as a reference when completing required documentation.

       Time and Effort Recording         Time and Effort PowerPoint      

 

Title II Federal Grant Award Fiscal Responsibilities - Fall 2018

 Budget Recording                     Budget PowerPoint

Title II Risk Assessment - Fall 2018

 Risk Assessment Recording     Risk Assessment PowerPoint                              

 

Frequently Asked Questions

The FAQs are intended to provide accurate information about topics discussed during presentations and webinars. FAQ documents will be updated regularly, to ensure that providers are receiving updated information.

Time and Effort

 

Resources

 

Title II Adult Education and Family Literacy Act

  Fiscal Years 2018 – 2021 Grant Application Package

  Alternate Table of Contents for 2018-21 Grant Application

 Questions