Administrative Assistant II / Paralegal

An Associate’s degree from an accredited college in Paralegal Technology or related field.

Three years of experience in a legal office or related environment.

• Maintain and understand college insurance documents. File reports with insurance company. Provide assistance in coordinating insurance and other risk management services of the office.
• Provide administrative assistance in investigating assigned issues and gather and catalog documents.
• Maintain master files of official confidential College records; copy and distribute materials to appropriate staff.
• Provide secretarial support to a variety of College-wide committees; schedule and arrange meetings; prepare meeting agendas; take and transcribe minutes.
• Screen all requests, purchase requisitions, travel requests, employment recommendations, and other administrative requests submitted for accuracy and completeness.
• Type and proofread a wide variety of documents, reports, letters, memos, and statistical charts related to the practice of law and to operation of a legal office.
• Independently compose correspondence related to responsibilities assigned.
• Manage office support functions; coordinate the work activities of work study students on projects requiring department or function input; review work for accuracy.
• Screen office visitors and telephone callers; respond to complaints and requests for information on laws, regulations, policies, courses, deadlines, procedures, and precedents relating to responsibilities assigned; receive and route mail.
• Assist in the development and maintenance of legal services website.
• Perform administrative duties within the clerical support system; supervise the ordering and storage of appropriate supplies; recommend improvements in work flow, procedures, and use of equipment and forms.
• Coordinate and participate in a variety of office operations; perform special projects and assignments as requested.
• Maintain official College and employee calendars of deadlines, holidays, activities, meetings, and various events; coordinate activities with departments, the public, and outside agencies.
• Maintain appropriate files on College’s information technologies system; correspond and distribute information and files using College’s information technologies system.
• Organize and maintain complex filing systems.
• Perform general clerical work including filing, scheduling appointments and meetings, and processing reimbursement requests.
• Take minutes of meetings attended and transcribe as necessary.
• Coordinate travel arrangements for executive staff as needed.
• Perform related duties as assigned.

https://faytechcc.peopleadmin.com/postings/7924

Shelby Klouda

910-678-8378