Employer
Job Location
Haywood Community College, Clyde, NC
Salary Grade
Benefits
Job Reports To
Job Category
Application Period
Target Start Date
Expected Work Hours
Employment Type
Minimum Qualifications
Associate’s Degree in Business, Office Systems Administration, or a related field. Office Administration experience with skilled ability to communicate effectively to students, faculty and staff. Proficient in Microsoft applications.
Preferred Qualifications
Community College experience with the colleague system.
Position Description
- Serves as a primary point of contact for student interaction within the Health Human and Business Services (HHBS) and Workforce and Industry departments.
- Answers and routes phone calls, greets visitors, handles inquiries from the public and co-workers in a cooperative, courteous, and professional manner.
- Refers students to appropriate advisor or success coach and assists in assignment of advisors.
- Prepares and coordinates correspondence, checklists, alternative instruction forms, compliance documentation, meeting minutes, and communication to/from faculty and staff and maintains office files.
- Assist in the Program Advisory Board processes such as verifying the board members, correlating the paperwork and taking the board minutes.
- Assists in preparing approval/accreditation requirements reports with the Medical Assisting, Early Childhood Education, Cosmetology, and Computer Integrated Machining programs.
- Compiles and provides departmental documents to HHBS Dean and Workforce & Industry Dean for approval and timely submission (i.e. course schedules, course substitutions, travel reimbursements, etc.)
- Preparespurchase requisitions, work orders, travel requests, time sheets, and other items as needed.
- Prepares and maintains room calendars and answers inquiries about room availability and schedules accordingly.
- Submits ticket requests for maintenance, security/keys, technology, and other needs for department faculty, staff and assigned buildings.
- Orders and distributes office supplies, operates office equipment (copier, fax, scanner, etc.) and coordinates incoming and outgoing mail and deliveries.
- Coordinates annual equipment inventory and processes equipment transfers.
- Participates in college-wide activities as required.
- Assists with maintenance and updates of department web presence.
- Assists in distribution and collection of part-time faculty contracts including substitute instructors as directed by the HHBS Dean and Dean of Workforce & Industry.
- Assists with preparations for department and program special events (i.e. Skills USA, open houses, pinning ceremonies, graduation, career fairs, etc.).
- Assists in the recruitment, selection, and supervision of work-study students. Verifies and signs work-study student timesheets.
- Works independently within the parameters and guidance provided by the HHBS Dean and Dean of Workforce & Industry.
- Works collaboratively to resolve departmental and interdepartmental issues.
- Maintains strict adherence to confidentiality of students and personnel. Utilizes FERPA compliance procedures in all student related matters.
- Maintains currency on technology and software updates related to the responsibilities of the position.
- Adheres to all institutional policies and procedures
- Performs other duties as assigned.
- May operate college-owned vehicles.
- Perform other duties as assigned by the Dean of HHBS and Dean of Workforce & Industry.
The following is necessary for consideration:
- Official Haywood Community College employment application online found at our jobs page: https://www.governmentjobs.com/careers/haywoodedu. Please call Beverly Balliot with any questions or if you are unable to complete the online application for any reason.
- The application must be complete for consideration – do not reference resume. A resume is suggested but does not take the place of any questions or details that you need to provide in order to be qualified for the position. Unofficial transcriptsmust beincluded for the application process. Most unofficial transcripts can be downloaded from college/university websites. Official transcripts of all secondary education must be submitted to Human Resources within 10 days of any offer of employment.
- References may not be a current HCC employee. Candidates must provide threeprofessional references with email addresses. At least one reference must be a current or previous supervisor.
- College screening committee is responsible for application review, interviews, and recommends the candidate to HR. Upon completion of the hire process in HR, President approval is required in the hire of a candidate.
- HCC is a tobacco free campus
Haywood Community College provides equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, national origin, sex, gender, gender identity, sexual orientation, age, disability, genetic information, political affiliation or status as a covered veteran in accordance with all applicable federal, state and local laws. Upon request, the College will make reasonable accommodations for qualified individuals with disabilities so that they may be able to perform the essential functions of their job unless doing so would result in an undue burden for the College.
Haywood Community College (HCC) is part of the North Carolina Community College System and is accredited by the Southern Association of Colleges & Schools Commission on Colleges (SACSCOC). Founded in 1965, it is an open-door institution with the mission to foster an environment that meets the educational needs of the communities it serves, promotes student success in higher education and in the workplace, and facilitates economic development. This includes programs for Haywood County high school students through Career and College Promise and Haywood Early College. The college campus, a designated arboretum, boasts one of the most beautiful college campuses in the state with an iconic mill pond, a productive greenhouse, dahlia gardens, an orchard garden and a rhododendron garden.
Contact Info
Beverly Balliot, HR Specialist, bsballiot@haywood.edu
