Secretary-Arts and Sciences

MINIMUM EDUCATION QUALIFICATIONS

• High school diploma or GED plus two years’ clerical experience OR associate degree in office administration, office systems technology, secretarial science, or related field required.

MINIMUM EXPERIENCE QUALIFICATIONS

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, etc.) required.
• Working knowledge of operating standard office equipment and related tools and technology required.
• Excellent interpersonal, written, and verbal communication skills required.
• Strong organization skills and demonstrated ability to handle multiple tasks in a fast-paced environment required.
• Demonstrated competencies through internal testing required.

PHYSICAL REQUIREMENTS

• Generally, works in a traditional climate-controlled office environment and requires the ability to sit for extended periods.
• Some walking, standing, and bending required, and the ability to lift and maneuver items weighing up to 25 pounds required.
• Work environment can be stressful at times in dealing with a wide variety of challenges and deadlines.
• In addition to regular office hours, position sometimes requires overtime and/or evening hours.

• Career Readiness Certificate (CRC) preferred.
• Experience in an educational environment preferred. 

 

SUMMARY

 

Open until filled-

Perform a variety of administrative support services for the Arts and Sciences Division.  Assist with registration and student advisement; provide information about divisional programs; serve as a contact person in the divisional office; assist students, faculty members, and visitors.

 

DUTIES AND RESPONSIBILITIES

 

• Serve as a contact person for students and visitors; answer telephone and relay messages; provide information to students, faculty members, and visitors to the office.
• Provide program information through personal contact, telephone, e-mail or mail; revise information and handouts periodically to reflect changes in curriculums.
• Assist with registration by entering student schedules, processing drops/adds and withdrawal/audit information.
• Type and compose correspondence, memorandums, minutes, handouts, flyers, reports, merged mailings, and forms.
• Prepare requisitions for printing, assure delivery to print shop, and distribute materials in a timely manner.
• Prepare supply requisitions as needed; follow up on lost requisitions, urgent orders, incorrect billings, etc.; inventory and order supplies.
• Process travel requests and reimbursements.
• Assist with arranging room schedules and equipment requests.
• Perform other related duties incidental to the work described herein.

https://www.schooljobs.com/careers/gastoncollege

Phone

704-922-2234