Vice President Administrative Services/Chief Financial Officer

MINIMUM EDUCATION & EXPERIENCE

• A Bachelor’s Degree in finance, accounting, business administration, public administration or other closely-related field.
• Minimum of three years progressive, broad based experience in fiscal and operational management roles.
• Demonstrated experience in strategic planning, fiscal and risk management.  Knowledge of and experience with procurement processes, financial controls, and regulatory compliance.  At least three years of effective experience in supervising.
• The equivalent combination of education and related work experience may be considered.  Familiarity with automated information systems and working knowledge of the principles and theories of accounting.  
• Proficiency in the use of Excel and Word to produce accurate, professional documents using complicated formulas and other advanced functions.  
• Ability to analyze and interpret accounting data and communicate information in a clear and concise manner.  
• Ability to work independently and make value judgments which may set new policy.  Ability to schedule and organize workflow and coordinate efforts among and between different functional areas.  
• Ability to work efficiently and effectively with poise under pressure and against deadlines.  
• Tact, energy, and resourcefulness in dealing with a variety of situations and people.  An understanding of and commitment to the unique nature and role of the College.   The College is a learning-centered institution which encourages employees to be life-long learners.

PREFERRED QUALIFICATIONS

• MBA, Masters of Accountancy, and/or CPA
• Experience in a community college setting
• Proficiency in the use of Colleague by Ellucian
• Working knowledge of the principles and theories of fund accounting.
• North Carolina Community College Financial Services experience preferred.  

Essential Functions:

This information is intended to be descriptive of the key responsibilities of the position.  The list of essential functions below does not identify all duties performed by any single incumbent in this position. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as assigned by administration.  

EXECUTIVE LEADERSHIP & ADMINISTRATION

• Serve as advisor to the President on matters of business and finance & Provides vision and leadership for a diverse, dynamic, and innovative community of managers, faculty, staff, and students.
• Actively participate as a member of the President’s leadership team and assess the immediate and long-term financial and operational implications of initiatives and make recommendations regarding how to achieve institutional goals and priorities in the most efficient and effective manner, including revenue generating and cost savings strategies.
• Oversee the implementation procedures pertaining to budget development, fiscal operations, major construction & renovation projects, bookstore, human resources & Title IX, payroll & accounting, food services, and other duties as assigned.
• Possess a record of success using an open, transparent, and collaborative style of leadership that fosters teamwork and creates open communication and positive interpersonal relations.
• Oversee the preparation of the College’s annual operating budget, financial statements, and reports; create and implement an open, transparent, collaborative, and inclusive budget development, reporting, and monitoring process that is aligned with the college’s priorities and strategic goals.
• Ability to develop and manage budgets in a transparent and collaborative manner that aligns with the goals and priorities of the College.
• Develops, recommends, and implements the established budgeting process to allocate financial resources in a manner that will accomplish the college’s educational mission and goals within the established budget processes.
• Oversee revenue forecasts and coordinate the development of institutional budgets to ensure that the instructional, student, and/or support services programs reflect the educational philosophy and strategic institutional goals of the institution.
• Develops, recommends, and carries out comprehensive policies and programs for managing the Colleges business and administrative activities in accordance with local, state, and federal statutes & overseeing all auditing activities, and ensuring that any issues identified in the audits are resolved in a timely manner.
• Develops implements and maintains a comprehensive system of internal controls to safeguard the College’s assets and ensure all local, federal, and state laws, compliance needs, and standards are met.
• Create, provide, and present comprehensive financial and related reports to the President, Board of Trustees, and members of the internal and external community as needed, requested, and appropriate.
• Assist other administrative officers of the College in the formulation of general College procedures; Recommends administrative procedures to the President.
• Demonstrated integrity, discretion, and judgment in handling confidential and sensitive matters and information.
• Works closely with other members of the college to maintain the accreditation standards with the Southern Association of Colleges & Schools Commission on Colleges (SACSCOC) and other program accrediting bodies.
• Serve as a representative for the College in the community and at other functions as needed.

AUXILIARY SERVICES

• Administer the operation of all auxiliary enterprises and services which includes the food and vending services.

FINANCIAL SERVICES

• Develop and assure the efficient operation of a system of financial record keeping for all funds receipted and disbursed by the College.
• Work closely with the accounting technicians to assure that proper accounting procedures are followed and that necessary reporting is done in a prompt and efficient manner.
• Manage the fiscal resources to assure their availability when required and to maximize their benefit to the College.
• Oversees the insurance and risk management program.
• Supervises purchasing, inventory control, and vending.
• Plans, organizes, and supervises the accounting operations of the College, including disbursements and accounting of funds, and preparation and maintenance of payroll and time records.

HUMAN RESOURCES

• Provides oversight of the Human Resources Office and supervision of the Human Resources Director.
• Reviews and approves new hire pay recommendations to ensure alignment with the established compensation framework.
• Collaborates with the HR Director to identify and implement process improvements and support staff development initiatives that enhance operational efficiency and workforce capability.

FOUNDATION

• Provide oversight of the Foundation Office and supervision for the Executive Director.
• Serve as the Treasurer of the Halifax Community College Foundation Board.  

PROFESSIONAL DEVELOPMENT FOUNDATION

• Provide supervision, leadership, guidance, support, and professional development for members of the staff.

COMMITTEES

• Actively participate on college committees and taskforces and provide financial and operational leadership and guidance and support of strategic planning efforts and college priorities.

ADDITIONAL RESPONSIBILITIES

• Oversees and/or participates in special projects as assigned by the President.

WHAT ARE THE PHYSCIAL REQUIREMENTS OF THE JOB?

WORKING CONDITIONS

• Incumbent must have excellent verbal and written communication skills with the desire and ability to work collaboratively and effectively with a diverse group of faculty, staff, and administrators.

PHYSICAL REQUIREMENTS

• Frequently requires standing, sitting, and walking.
• Occasionally requires lifting (5 -10 pounds), repetitious finger and wrist movement, and reaching both high and low.

EQUIPMENT

• Generally, this employee must be able to operate office equipment such as personal computer, fax machine, photocopier, etc.

TRAVEL

• Occasional travel is required.