Proposed Amendment of 2A SBCCC 400.11 Student Records

The State Board of Community Colleges has initiated the rulemaking process to amend 2A SBCCC 400.11 Student Records. The proposed amendment would make a clarifying change to the requirements related to student records for proprietary schools. The proposed amendment is published on the NC Community College System’s website, www.nccommunitycolleges.edu/sbcccode. For your convenience, a copy of the proposed rule, with the changes indicated, is attached to this memorandum. Strikethroughs indicate deletions of existing language and underlines indicate additions of language.

Any member of the public has the right to submit written comments on the proposed rule. Please note that any person who submits public comments on behalf of their community college should comply with their college’s local process for submitting comments on a proposed rule. Written comments on the rule must be received by no later than 5:00 p.m. on May 23, 2024. Any member of the public has the right to request a hearing on the proposed rule. Requests for a hearing must be received by no later than 5:00 p.m. on May 8, 2024.

 

 

 

Written comments and requests for hearing shall be directed to the following address: Tawanda Foster Artis, 5001 Mail Service Center, Raleigh, NC 27699-5001 or by email to publiccomments@nccommunitycolleges.edu. Thank you for your attention to this matter.

 

CC24-017

CC24-017 – Proposed Amendment to 2A SBCCC 400.11 STUDENT RECORDS

E-mail Copy Attachments

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Date: April 23, 2024

 

Title, Chapter, Subchapter, and Rule Number of Rule Proposed to be Adopted, Amended, or Repealed

Amend 2A SBCCC 400.11 Student Records

 

Specify whether the SBCC proposes	Adopt	Amend	Repeal
to amend, adopt,	(new rule)	(change existing rule)	(delete entire rule)
or repeal a rule:

 

 

Rationale for proposed adoption, amendment, or repeal:

Amends student records requirements for proprietary schools.

 

 

 

Proposed Effective Date of Rule

August 1, 2024

 

                                         State Board of Community Colleges Code

                 TITLE 2. PROPRIETARY SCHOOLS

 

CHAPTER 2A PROPRIETARY SCHOOLS

 

SUBCHAPTER 400. GENERAL PROVISIONS

 

2A SBCCC 400.11 Student Records

• A school licensed under G.S. 115D, Article 8, shall maintain current, complete, and accurate records to show the following:
  • An application for admission that includes the student’s educational and personal background, age, and other personal
  • Progress and attendance including date entered, dates attended, subjects studied, and class schedule; this record shall be in a form which permits accurate preparation of transcripts of educational records for purpose of transfer and placement, providing reports to government services or agencies, or for such other purposes as the needs of the student might require. Such transcripts shall be in the form understandable by lay persons and educators alike. The grading system on such transcripts shall be explained on the transcript form. Subjects appearing on the transcripts shall be numbered or otherwise designated to indicate the subject matter
  • All student enrollment agreements shall include at a minimum, the program of study, program tuition and fees, date programs are to begin, time period covered by the tuition payment, and statement of or reference to the school’s tuition refund
  • All student account ledgers shall include, at a minimum, monies owed and paid by each student, and refunds issued by the
  • A copy of the student’s high school transcript or certificate of high school equivalency; or a signed, notarized attestation of either graduation from a public or private high school that operates in compliance with State or local law, graduation from a state registered home high school, or receipt of a certificate of high school equivalency, if the student provides the school with written evidence of the student’s inability to obtain a copy of the student’s high school transcript or certificate of high school equivalency; or for individuals beyond the age of compulsory secondary school attendance who did not graduate from a public, private, or state registered home high school or obtain a certificate of high school equivalency, demonstration of an ability to benefit as determined by any test instrument approved by the Department of Education.
• Records of students shall be open for inspection by properly authorized officials of the State Board of Community
• Financial records of the school shall be open for inspection by properly authorized officials of the State Board of Community

 

History Note: Authority G.S. 115D-89; 115D-90;

Eff.      September 1, 1993;

Amended Eff.  August 1, 2014; December 1, 2004