FT Accountant I

Support key functions within the Business Office:

• Process payables as needed.
  • Voucher invoices for payment.
  • Mail outgoing accounts payable checks.
  • Reconcile purchase orders.
  • Maintain accounts payable file records.
• Provide backup for the Purchasing Technician.
  • Process requisitions and purchase orders.
  • Prepare e-quotes and bids adhering to HCC, NC Department of Administration, and NC Purchase and Contract benchmarks and guidelines.
  • Post bids to Interactive Purchasing System (IPS) for services or items not posted by NC P&C.
• Serve as backup for monthly payroll processing.
• Assist with grants management.
  • Monitor funds to ensure adequate funding, cash availability, and compliance with grant financial requirements.
  • Prepare monthly, quarterly, and annual reports according to grant requirements.
  • Work collaboratively with grant managers to ensure accurate and timely reporting of grant requirements.
• Support Vice President of Business Operations and Accountant II in budget management.
  • Assist with entering the final budget into the Budget Management system of Colleague.
  • Coordinate and provide training with budget managers and their support staff as needed.
  • Assist budget managers on budget revisions and reporting.
  • Research and resolve issues and discrepancies with the budgets.
  • Work with the Vice President of Business Operations and Business Office Director to monitor state and county budget expenditures to assure that all funds are fully utilized prior to the end of each fiscal year.
• Assist with monthly and annual inventory processes.
  • Serve as backup for monthly reconciliation of equipment purchases and disposals.
  • Conduct annual inventory audits as needed.
  • Generate yearly reports of the College’s fixed assets for management and the NCCCS as requested.
  • Complete fixed asset reporting for financial statements – including depreciation, etc.
• Aid in the completion of EAGLE (Enhancing Accountability in Government through Leadership and Education) requirements including risk assessments (financial and compliance), narratives, walk-throughs, risk and control matrix, test plans test leadsheet, and issue summary log.
• Receipt funds in the absence of Business Office staff.

Other Responsibilities:

• Review and approve various transactions, reimbursements and requests, and internal and external reports.
• Review, adjust, reconcile, and prepare reports on general ledger accounts.
• Participate in webinars annually focusing on new regulations, awareness, and best practices.
• Assist the Business Office Director and Vice President of Business Operations with general ledger accounting, budgeting, account/fund balancing and preparation of financial information as required, to include annual financial statements.
• Assist the Business Office Director and Vice President of Business Operations with the preparation of the annual financial statements and other responsibilities as needed.
• Perform additional accounting functions within the Business Office as assigned. 
• Participate in College activities, functions and committees.