Amendment of 2A SBCCC 400.11 – Student Records

CC26-005•01/20/2026

From: Jonnell Carpenter, NCCCS General Counsel

To: Members of the State Board of Community Colleges, Chairs of the Community College Boards of Trustees, Community College Presidents, Chief Academic Officers, Chief Admissions Officers, Basic Skills Directors, Business Officers, Continuing Education Officers, Customized Training Directors, Chief Financial Officers, Distance Learning, Financial Aid Officers, Personnel Officers, Student Development Administrators, Public Information Officers, Registrars, & Other Interested Parties

On January 16, 2026, the State Board of Community Colleges (SBCC) voted to amend the State Board Code, 2A SBCCC 400.11 – Student Records. The amendment requires schools to confirm the transfer of academic records to the North Carolina Archives upon final closure. This amendment addresses complaints received from students who could not access their records from closed institutions.

The amendment will be effective February 1, 2026. At that time, the amended rule will be published on the North Carolina Community College System’s website, State Board Code – NCCCS (nccommunitycolleges.edu). For your convenience, a copy of the rule in its final form is attached to this memorandum.

To view the memo in its entirety, see CC26-005 – Amendment of 2A SBCCC 400.11 – Student Records

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